Mar 14, 2016

COUNCIL MINUTES - MARCH 14, 2016


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 14th day of March, 2016


  1. CALL-TO-ORDER   Mayor Turnmire called the meeting to order at 7:04 p.m.

Councillor Jones

Councillor Moncrieff

Councillor Johnson

Councillor Anaka

Administrative Assistant Tanya Lamouroux

Regrets: Councillor Holler

             CAO Lori Parker

Councillor Robichaud

                       

  1. APPROVAL OF AGENDA           

MOTION # 2016-0051

Moved by Councillor Johnson that the agenda be adopted with the addition of

4.2 – Parks and Recreation Director – Christina Ketchum.

 CARRIED UNANIMOUSLY

  1. ADOPTION OF MINUTES           

MOTION # 2016-0052

Moved by Councillor Jones that the minutes of the regular meeting held on February 22, 2016 be adopted as presented.

                                                                                                CARRIED UNANIMOUSLY

  1. DELEGATIONS   

4.1       STARS, Glenda Farnden

  • Glenda Farnden, a representative with STARS opened by thanking Council and the Town for their continued support in the Municipal Initiative program which allows for the long term sustainability of operations for the organization. Currently two thirds of Alberta Municipalities participate in the initiative, with the majority contributing $2.00 per capita.
  • The Town of Wembley has been part of the Initiative since 2009, contributing approximately $20,000.00.
  • STARS has been in operation for thirty years and has flown over thirty thousand missions. 
  • The Critical Care Airborne ICU helicopters take pride in leading innovation and technology such as being the first and only civilian rescue units to be equipped with night vision and also the first in Canada to carry two units of universal blood on board each chopper.
  • STARS also facilitates training throughout Alberta with two Mobile Education Units and training for Landing Zone Officers.
  • STARS provides training and lifesaving services to municipalities and civilians at no charge. 
  • Alberta Health Services is STARS number one funding partner providing 24% of funding while the other 76% is obtained through municipal support, fundraising and donations through the public sector. 
  • This year will be the 23rd year of the STARS Lottery which has been the only lottery in Canada to sell out for 22 consecutive years. 
  • STARS also provides a service in which you can register the location of an event or outing in which there is the possibility of emergency services being required.  Details of this service can be found on their website at www.stars.ca under the “What We Do” tab, SITE REGISTRATION.
  • Glenda thanked Council for their time and excused herself at 7:45 p.m.

     4.2       Parks and Recreation Director – Christina Ketchum

  • Christina joined the Council meeting at 7:50 p.m.
  • Christina advised that there has been a breakdown in communication with regards to projects, events and programming going on in the community.
  • Christina expressed the importance of all planning information including green space booking and programming coming to Parks and Recreation’s attention as she is working closely with the Public Works Department with regards to their maintenance and grass cutting schedules to ensure that it is not overlapping with programming and events.
  • Communication is also important to ensure that groups aren’t overlapping on projects, Ex. Community Gardens.  Parks and Recreation has already written grants for this project and has a placement plan but then it was brought to Christina’s attention that there was another community group also planning this project however no one has contacted the Parks and Recreation Department about use of green space.
  • Christina advised that this spring/summer Parks and Recreation will be proceeding with the following projects that have been approved by council:
    • Dirt BMX bike skills track.
    • One Volleyball court.
    • Community Gardens and Fruit Trees.
    • Replacement and addition of playground equipment at Sunset Park and Ducky Park.
    • Field lights on the football field.
    • Christina reviewed the Zone planning map for the Town Center Sports Field.
    • Christina reviewed the lay out for the Motor Sports Field clarifying that there is twenty acres outlined in the contract that is designated for events, the remaining sixteen acres is slated for snow removal dump, wastewater plant and lagoon expansion.
    • Christina advised that the 2018 Alberta Summer Games has been awarded to Grande Prairie and Wembley will likely be hosting football.
    • Discussion was held regarding the need for some kind of storage unit for Parks and Recreation supplies.
    • Christina thanked Council for their time and excused herself at 8:10 p.m.

                                                                       

  1. FINANCE

5.1       Accounts Payable

MOTION # 2016-0053

Moved by Councillor Johnson that the accounts payable, as identified in Schedule “A”, cheque # 20160162 to cheque # 20160249 totaling $310,268.34 be ratified.                                                            CARRIED UNANIMOUSLY

 

            5.2       Revenue and Expenses and Monthly Statement for the month of January 2016.

                        MOTION # 2016-0054

Moved by Councillor Jones that the Revenue and Expense and Monthly Statement for the month of February 2016 be accepted as presented.                                                                                    CARRIED UNANIMOUSLY

6.  BY-LAWS 

6.1       None

 

7.  CAO REPORT

            7.1       None

 

8. OLD BUSINESS

8.1       Water Meter Installation Project

  • Discussion and review of submitted bids.

MOTION # 2016-0055

Moved by Councillor Johnson to accept the bid received and award the contract for the installation of residential water meters to Aquaterra.

                                                            CARRIED UNANIMOUSLY

 

9.  REPORTS

MOTION # 2016-0056

Moved by Councillor Anaka that the following reports be accepted as information:

                                                          CARRIED UNANIMOUSLY

 

9.1       Minutes of the Public Works/Water Committee meeting held on March 2, 2016. 

9.2       Grande Spirit Foundation Management Committee meeting held on January 22, 2016.

9.3       Minutes of the Wapiti Area Synergy Partnership meeting held on December 8, 2015.

9.4       Minutes of the Wapiti Area Synergy Partnership meeting held on January 12, 2016.

9.5       Minutes of the Northern Alberta Water & Wastewater Stakeholders Group meeting held on December 10, 2015.

9.6       Water North Coalition Framework and Strategic Plan.

9.7       Minutes of the Community Futures meeting held on November 12, 2015.

9.8       Enforcement Services Peace Officer and Animal Control reports for the month of February 2016.

9.9       Minutes of the Wembley Fire Department meeting held on February 4, 2016.

 

  1. CORRESPONDENCE

10.1           Letter received from Wembley Seniors in Action Committee.

  • Discussion was held regarding the request for the Town to consider the purchase of the property that is currently the Wembley Greenhouse.  Copies of the “Empower Up” report on the needs for Senior Housing, completed by Community Futures, was provided to each Council member for review.

MOTION # 2016-0057

Moved by Councillor Moncrieff to table the discussion until the next Council meeting on March 29, 2016 allowing for adequate review of the “Empower Up” report.                                                            CARRIED UNANIMOUSLY

                                                                       

10.2           Northern Lakes College re: Water and Wastewater Partnership announcement.

  • Accepted as information.

 

10.3           Rural Physician Action Plan (RRAP) – Support.

MOTION # 2016-0058

Moved by Councillor Johnson that the Town of Wembley write a letter of support in the continuation of funding.

                                                                        CARRIED UNANIMOUSLY

10.4           Helen E. Taylor School – Sponsorship request.

MOTION # 2016-0059

Moved by Councillor Moncrieff that Council uphold Town Policy #083 regarding donations to Sports Teams and make no changes to this policy at this time.                                                               CARRIED UNANIMOUSLY

           

  1. NEW BUSINESS

11.1           Parks and Recreation citizen appointment request.

MOTION # 2016-0060

Moved by Councillor Johnson that Council appoint Derek D’Albertanson to the Parks and Recreation Board.

                          CARRIED UNANIMOUSLY

11.2           2016 Water Week North – ½ day workshop for CAO’s and Council Members.

  • Information provided to Council for review of sessions and dates, administration requested confirmation of attendance as soon as possible for early bird registration.

11.3           Parks and Recreation invitation letter to “What’s Up Wembley?”

  • Mayor Turnmire advised that the Town will be setting up an information table at this event, April 6, 2016.

11.4           FCSS – Volunteer Appreciation Banquet invitation.

  • Tickets handed out to Council who want to attend.  
  1. COUNCIL REPORTS

12.1     None

13. ROUND TABLE

Councillor Johnson

  • Councillor Johnson advised that he has been approached by a few residents regarding being allowed to have egg laying chickens in their yard.  Councillor Johnson advised resident that they could approach Council as a delegation for discussion.
  • Brief discussion was held regarding the topic of chickens and clarification of the current and previous bylaws.

 

Administrative Assistant Tanya Lamouroux

  • Advised that one hundred and five utility accounts have signed up for the email program.

 

             Mayor Turnmire

  • Advised that he will be attending the Fraud Prevention Seminar at the Silver and Gold Center on Tuesday March 15, 2016.
  • Noted that he attended the RCMP Planning meeting on March 9, 2016 and had administration forward the information and statistics package to all Council members for review.

  

14.  ADJOURNMENT

MOTION # 2015-0061

Moved by Councillor Johnson that the meeting be adjourned at 8:45 p.m.

                                                                              CARRIED UNANIMOUSLY