May 10, 2016

COUNCIL MINUTES - MAY 9, 2016


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office this 09th day of May, 2016.

1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 7:00 p.m.
Councillor Holler
Councillor Jones
Councillor Moncrieff
Councillor Anaka
Councillor Johnson
CAO Lori Parker
Administrative Assistant Tanya Lamouroux
Absent - Councillor Robichaud

2. APPROVAL OF AGENDA
MOTION # 2016-0100
Moved by Councillor Jones that the agenda be adopted as presented.
CARRIED UNANIMOUSLY


3. ADOPTION OF MINUTES
MOTION # 2016-0101
Moved by Councillor Anaka that the minutes of the regular meeting held on April 25, 2016 be adopted as presented.
CARRIED UNANIMOUSLY


4. DELEGATIONS
4.1 Evelyn Grams
• Representatives from the "Wembley Seniors In Action" Committee addressed Council.
• The committee is working towards the development of a Seniors Housing Complex in Wembley. They have been talking with the Grande Spirit Foundation regarding the needs assessment as well as developers, local seniors and other complexes exploring needs and requirements for the feasibility this project.
• At this time they have determined that the best available option for a location is what is currently the Wembley Greenhouse, Lot 6, Plan 410EO, as well as the residential lots belonging to the owner of the Greenhouse, Lots 1 and 2, Block 26, Plan 822-2279.
• The committee has been advised that the next step required is having an Environmental and Geotechnical Investigation done to determine if the property is suitable for a facility.
• As per a quote provided by J.R Paine & Associates the cost of this testing will be approximately $8,000.00.
• At this time the owner of the proposed property has agreed to pay for half of the testing and the committee is requesting that the Town of Wembley contribute the remaining balance required as a show of support for the project.
• Council noted that at this time the Town of Wembley currently gives the Silver and Gold Center $4,560.00 per year which replaced the previous transportation grant that the County of Grande Prairie No. 1 used to provide.
• Council questioned if this money could be allocated to the initial costs of this project or if the Silver and Gold Club specifically needs that money to operate the senior's bus. President of the Silver and Gold Club, Ron Lockrem noted that they have extra money from their recent Casino night that can be used towards the bus for the next couple of years.
• Committee members thanked Council for their time and excused themselves at 7:37 p.m.
• Discussion was held amongst Council regarding the senior's request.
MOTION # 2016-0102
Moved by Councillor Anaka that the Town of Wembley write a letter of support to the Silver and Gold Center and a copy of it to the "Wembley Seniors In Action" recommending that the club reallocate the $4,560.00 that the Town currently gives to the Silver and Gold Center to the environmental studies.
CARRIED UNANIMOUSLY

5. FINANCE
5.1 Accounts Payable
MOTION # 2016-0103
Moved by Councillor Johnson that the accounts payable, as identified in Schedule "A", cheque # 20160405 to cheque # 20160469 totaling $163,814.68 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expenses and Monthly Statement for the month of April 2016.
MOTION # 2016-0104
Moved by Councillor Moncrieff that the Revenue and Expense and Monthly Statement for the month of April 2016 be accepted as presented.
CARRIED UNANIMOUSLY

5.3 2016 Budget
• Council reviewed the final draft of the 2016 Budget.

6. BY-LAWS
6.1 By-Law No. 692 (Budget)
Being a bylaw to authorize the rates of taxation to be levied against assessable property within the Town of Wembley for the 2016 taxation year.
MOTION # 2016-0105
Moved by Councillor Anaka that By-law # 692 receive first reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0106
Moved by Councillor Johnson that By-law # 692 receive second reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0107
Moved by Councillor Holler that By-law # 692 receive all three readings at this meeting.
CARRIED UNANIMOUSLY

MOTION # 2016-0108
Moved by Councillor Jones that By-law # 692 receive third and final reading.
CARRIED UNANIMOUSLY

6.2 By-Law No. 693
Being a bylaw of the Town of Wembley in the Province of Alberta for the purpose of creating a utility bylaw including supply of water and distribution system and setting rates for water and sewer services, garbage and recycling.
MOTION # 2016-0109
Moved by Councillor Johnson that By-law # 693 receive first reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0110
Moved by Councillor Jones that By-law # 693 receive second reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0111
Moved by Councillor Moncrieff that By-law # 693 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2016-0112
Moved by Councillor Moncrieff that By-law # 693 receive third and final reading. CARRIED UNANIMOUSLY

6.3 By-Law No. 694

Being a bylaw of the Town of Wembley in the Province of Alberta, whereas Council shall appoint the assessor as a designated officer.
MOTION # 2016-0113
Moved by Councillor Johnson that By-law # 694 receive first reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0114
Moved by Councillor Holler that By-law # 694 receive second reading.
CARRIED UNANIMOUSLY

MOTION # 2016-0115
Moved by Councillor Jones that By-law # 694 receive all three readings at this meeting.
CARRIED UNANIMOUSLY

MOTION # 2016-0116
Moved by Councillor Moncrieff that By-law # 694 receive third and final reading.
CARRIED UNANIMOUSLY

7. CAO REPORT
7.1 GPREP, EOC – Alberta Wild Fires
• CAO Parker advised that GPREP has been in conference calls with the POC (Provincial Operations Center) with regards to the Alberta Wild Fires. Directors of Emergency Management have been reviewing the requests for resources. At this time there are no requests to GPREP for equipment however they are requesting resources in administration, OPS and EOC Chiefs. All Directors of Emergency Management are on an on call rotation basis for relief at the Emergency Operations Center.
• CAO Parker advised that over the duration of the emergency she may be called out of the office to the EOC.

8. OLD BUSINESS
8.1 None

9. REPORTS
MOTION # 2016-0117
Moved by Councillor Johnson that the following reports be accepted as information:
CARRIED UNANIMOUSLY

9.1 Minutes of the Public Works/Water Committee meeting held on May 4, 2016.
• CAO Parker provided clarification with regards to the washrooms at Sunset Park. Anyone camping at the park is provided with the door code to the washrooms that have the shower and they have twenty four hour access for the duration of their stay. The washroom for public use will be unlocked and available the same hours as the skate park, 8:00 a.m. – 10:00 p.m.
• CAO Parker advised that Public Works has completed flushing all the fire hydrants and everything is ready for the water meter installation project to begin.
• CAO Parker clarified that with the purchase of the new bleachers there should be no reason to have to use the football bleachers for events anymore and they can remain in the football field. If a group requests use of the bleachers it will be up to the football club and event organizer to make arrangements as the Public Works Department will not be responsible for moving them any longer.

9.2 Minutes of the FCSS Advisory Board meeting held on April 20, 2016.

9.3 County Enforcement Peace Officer and Animal Control Services for the month of April 2016.

9.4 Minutes if the West County Traffic Safety Coalition meeting held on March 21, 2016.

9.5 Fletcher Mudryk & Co. LLP – Auditors Management Letter

MOTION # 2016-0118
Moved by Councillor Moncrieff that Council accept the Auditors Management Letter from Fletcher Mudryk & Co. LLP be accepted as presented.
CARRIED UNANIMOUSLY

10. CORRESPONDENCE
10.1 Friends of the Grande Spirit Foundation Best Ball Charity Golf Tournament, June 4, 2016.
• Council accepts as information.

10.2 Alberta Municipal Affairs – MGA Review, Minister's Tour, Grande Prairie, June 23, 2016.
• CAO Parker advised that if Council would like to attend they need to confirm with her as soon as possible as you must be registered.
• Mayor Turnmire and Councillor Anaka confirmed that they will attend.

10.3 Town of Beaverlodge – Letter to Minister Sarah Hoffman
• Council accepts as information.

11. NEW BUSINESS
11.1 Mighty Peace Watershed Alliance Annual General meeting May 27, 2016, Peace River.
• Currently no one from Council is appointed to this committee. Councillor Anaka expressed that he would like to be appointed to this committee.
MOTION # 2016-0119
Moved by Councillor Moncrieff that Council appoint Councillor Anaka to the Mighty Peace Watershed Alliance. CARRIED UNANIMOUSLY

11.2 Accounts Receivable – Write off Invoice # 20140050 - $2,769.50
MOTION # 2016-0120
Moved by Councillor Johnson that the Town of Wembley write off invoice # 20140050 in the amount of $2,769.50 as it has been deemed uncollectable.

12. COUNCIL REPORTS
• Councillor Anaka reported that he attended the Water North Coalition meeting, where they established five committees. Councillor Anaka is on the Advocacy Committee, dealing with different types of Government funding.

13. ROUND TABLE
Councillor Moncrieff
• Questioned if the sewer snake that had been lent out has been returned. CAO Parker will follow up with Aaron.

Councillor Johnson
• Advised that he attended the Northern Heat Fire Conference and it was very good. Lots of hands on training.
• Discussion regarding the animal control bylaw with regards to the restricted dogs.

CAO Parker
• Advised that she is still looking into the issue regarding speed limits and no parking areas in Town. She will have more information for Council at next meeting.
• Reminder to Council that the next Council meeting will be Tuesday may 24, 2016 as the Monday is a holiday.

Mayor Turnmire

• Noted that Tenaris will be holding a public information open house regarding the proposed pipe yard at the Community Hall on Wednesday, May 11, 2016. Mayor is unavailable to attend but notes that someone should be there if possible.

14. ADJOURNMENT
MOTION # 2016-0121
Moved by Councillor Anaka that the meeting be adjourned at 8:37 p.m.
CARRIED UNANIMOUSLY