Aug 22, 2016

COUNCIL MINUTES - AUG 22, 2016


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office 
this 22th day of August, 2016.


  1. CALL-TO-ORDER   Mayor Turnmire called the meeting to order at 7:00 p.m.

Councillor Holler

Councillor Jones

Councillor Moncrieff

Councillor Johnson

Councillor Anaka

CAO Lori Parker

Regrets:  Councillor Robichaud 

 

  1. APPROVAL OF AGENDA           

MOTION # 2016-0163

Moved by Councillor Johnson that the agenda be adopted with the following additions:

  • 11.6 – ATCO 2015 Electric Franchise Report.
  • 11.7 – Proclamation for Prostate Cancer.

CARRIED UNANIMOUSLY

                                                 

  1. ADOPTION OF MINUTES           

MOTION # 2016-0164

3.1               Moved by Councillor Holler that the minutes of the regular meeting held July 25, 2016 be adopted as presented.                   

CARRIED UNANIMOUSLY                                                

  1. DELEGATIONS

4.1               7:30 p.m. – Encana

  • Representative from Encana thanked Council for the time to give them an update on upcoming activity in the area regarding the five critical sour gas wells slated to go into production between 2016 and 2018 within a 5 kilometer radius of Town limits.
  • Construction on the first site is scheduled to start in November 2015, and drilling in January 2016.  The other four wells will be built between 2017 and 2018.
  • Representatives reviewed the D56 letter that was sent to stakeholders, land owners and Urban Authorities within the five kilometer radius, outlining the EPZ (emergency planning zone).
  • Councillor Johnson requested on behalf of the Fire Department that Encana notify them directly when the rigs are coming in.
  • Encana representatives request that Council make a non-objection motion for all five wells, allowing the project to proceed.
  • Representatives thanked Council for their time and excused themselves at 7:50 p.m.
  • Discussion was held regarding the wells, Council consulted the expert opinion of Fire Chief Matt Smith who has years of sour gas well emergency response experience.  Fire Chief Smith noted that he has no objections or concerns regarding the proposed wells.

MOTION # 2016-0165

Moved by Councillor Johnson that Council authorize Mayor Turnmire to sign for the Town of Wembley on behalf of Council a letter of non-objection on the current proposed project for the development of the following critical sour gas well sites:

  • Encana Pad Site 2-5-72-8-W6M
  • Encana Pad Site 1-4-71-8-W6M
  • Encana Pad Site 4-11-71-8-W6M
  • Encana Pad Site 10-9-71-8-W6M
  • Encana Pad Site 2-20-71-8-W6M

CARRIED UNANIMOUSLY

 

4.2               Fire Chief Smith

  • Fire Chief Smith advised Council that after the most recent commercial vehicle inspection the Rescue Unit has been deemed unsafe and taken out of service.
  • Discussion was held regarding the need for the Rescue Unit and replacement options.
  • Fire Chief Smith provided Council with research on three different options that he had explored and made his recommendation to Council stating that he does not believe that we need to purchase brand new and has found used options that would suit the needs of the department in the fullest.
  • Fire Chief Smith also advised that the County of Grande Prairie No. 1 has lent the department a 2011 Tahoe to assist with the transport of members and equipment in the meantime with an option to purchase for approximately $2500.00.
  • Discussion was held regarding financial options for replacing the Rescue Unit.  Options include a short term borrowing loan and a request to the County of Grande Prairie No. 1 for financial assistance.
  • Council recommends that Fire Chief Smith attend a County Council meeting to represent the department and answer any questions that Council may have.
  • Discussion was held regarding the need to establish a Capital Replacement Committee for long term capital planning.

 

MOTION # 2016-0166

Moved by Councillor Anaka that the Town of Wembley proceed with a short term loan in the amount of $200,000.00 for the purchase of a new used Rescue Unit, and to write a letter to the County of Grande Prairie No. 1 requesting financial assistance.                                          CARRIED UNANIMOUSLY      

 

MOTION # 2016-0167

Moved by Councillor Johnson to recess at 9:11 p.m.

                                                                        CARRIED UNANIMOUSLY

 

MOTION # 2016-0168

Moved by Councillor Holler to reconvene at 9:16 p.m.

                                                                         CARRIED UNANIMOUSLY

 

MOTION # 2016-0169

Moved by Councillor Holler to approve the purchase of the 2011 Tahoe from the County of Grande Prairie No. 1 for a maximum amount of $2500.00.

                                                                        CARRIED UNANIMOUSLY

 

MOTION # 2016-0170

Moved by Councillor Jones to appoint Councillor Moncrieff to the Fire Department Capital Replacement Committee.                                 

CARRIED UNANIMOUSLY

 

  1. FINANCE

5.1       Accounts Payable

MOTION # 2016-0171

Moved by Councillor Johnson that the accounts payable, as identified in Schedule “A”, cheque number 20160778 to 20160882 in the amount of $220,527.81 be ratified.                                     CARRIED UNANIMOUSLY

 

5.2       MOTION # 2016-0172

Moved by Councillor Anaka that the Revenue & Expense Statement and the Monthly Statement for the month of July 2016 be accepted as presented.

CARRIED UNANIMOUSLY

 

  1. BY-LAWS

6.1               By-law 695 – Unsightly Property

  • Discussion was held regarding the by-law and CAO Parker advised that it has been revised to mirror the County of Grande Prairie No. 1 by-law making it more enforceable.

 

By-Law No. 695

Being a bylaw to regulate unsightly premises within the Town of Wembley.

MOTION # 2016-0173

Moved by Councillor Moncrieff that By-law # 695 receive first reading.

                                                            CARRIED UNANIMOUSLY

MOTION # 2016-0174

Moved by Councillor Anaka that By-law # 695 receive second reading.

                                                            CARRIED UNANIMOUSLY

MOTION # 2016-0175

Moved by Councillor Moncrieff that By-law # 695 receive all three readings at this meeting.                                                        CARRIED UNANIMOUSLY

 

MOTION # 2016-0176

Moved by Councillor Johnson that By-law # 695 receive third and final reading.                                                                                      CARRIED UNANIMOUSLY

 

  1. CAO REPORT

7.1               Amber Ball tickets purchased.

  • CAO Parker advised that one table of eight plus two tickets have been purchased.  Councilor’s Jones, Moncrieff, Johnson and Anaka confirmed attendance with their spouse and Mayor Turnmire offered to sit at a separate table to save having to purchase another table of eight.

 

  1. OLD BUSINESS

8.1               Animal Control By-law awaiting legal advice.

  • CAO Parker advised that she is still working with the County of Grande Prairie No. 1 on the animal control by-law and that it has been sent to legal for advice.

 

9.  REPORTS

MOTION # 2016-0177

Moved by Councillor Jones that the following reports be accepted as information.                                                                                   CARRIED UNANIMOUSLY                                                                        

9.1       Minutes of the Public Works/Water Committee meeting held on August 10, 2016.

  • Councillor Holler asked for clarification on the refund for the Wembley Mayhem.
  • CAO Parker advised that it was organized as a non-profit event and ended up losing money so the fee was waived.
  • Discussion was held regarding keeping one of the summer students on as a full time employee in the Public Works Department. 
  • CAO Parker advised that one Public Works employee spends more than half his time dedicated to the new water treatment plants, so there is a need for another employee.
  • Council recommended keeping the summer student on as a term employee with a rate increase until the end of 2016 and then the need can be reevaluated in next year’s budget.

 

MOTION # 2016-0178

Moved by Councillor Johnson to offer Tucker Williams a term position until the end of 2016 at a rate to be decided by the CAO.

                                                                                                4 IN FAVOR

                                                                                                1 OPPOSED

                                                                                                            CARRIED

 

 

 

                                                                                    __________   ________

            INITIALS

  • CAO Parker advised that the metal in the lot of the old pizza parlor will be cleaned up by the land owner this week.
  • Mayor Turnmire advised that the County of Grande Prairie No. 1 graveled and graded Township Road 712 with a minimum cost to the Town of Wembley.
  • CAO Parker advised that the installation of the lights in the football field will begin this week.

 

9.2       Minutes of the Wembley Fire Department meeting held on August 4, 2016.

  • Councillor Johnson advised that the Fireman’s Challenge held on Saturday August 20, 2016 did not have a very good turnout of participants or spectators however they were still able to raise some funds through sponsors.

 

9.3       County Enforcement and Animal Control reports for the month of July 2016.

 

9.4       Minutes of the Parks and Recreation Committee meeting held on August 16, 2016.

  • Request to Council from committee to allocate $100,000.00 of reserve funds towards a grant application for the proposed field house was referred back to committee with the Council representatives for clarification on the request.
  • It is Councils understanding that the Towns contribution to this project was the donation of land and to provide the utility services and that all other work, funding and grant writing was to be done by the Football Association.

 

  1. CORRESPONDENCE

10.1     Grande Spirit Foundation – Friends of the Foundation Annual Harvest Dine and Dance, October 22, 2016. (Request for Silent Auction Item)

MOTION # 2016-0179

Moved by Councillor Holler that the Town of Wembley donate One hundred fifty dollars to the Grand Spirit Foundation annual Harvest Dine and Dance.

                                                                                    CARRIED UNANIMOUSLY

 

10.2     Alberta Health Services News Release

  • A joint task force with members from Beaverlodge, including leadership from the Town of Beaverlodge and Alberta Health Services will spend the next several weeks finalizing a plan for health care in the community.

 

10.3     Parachute re: Canada’s National Teen Driver Safety Week Proclamation

            MOTION # 2016-0180                       

WHEREAS, driving is an important and exciting rite of passage for youth.  It is also one of the riskiest activities for young people to engage in;

WHEREAS, teen driver safety is a significant issue in Canada.  Young drivers are over represented in all road-related injuries and fatalities;

WHEREAS, National Teen Driver Safety Week is a week dedicated to raising awareness and seeking resolution to preventable teen deaths on the road across Canada.  Everyone has a roll to play in creating change amongst their peers, in classrooms and in their communities;      

Moved by Councillor Jones that the Town of Wembley proclaim the third full week in October as National Teen Driver Safety Week.       

                                                                        CARRIED UNANIMOUSLY

           

  1. NEW BUSINESS

11.1           Setting Tax Sale date and reserved bid.

MOTION # 2016-0181

Moved by Councillor Johnson that the 2016 Tax Sale be held on November 16, 2016 at 11:00 a.m. at the Town Office; and that reserve bid for the following property shall be set: Lot 16, Block 15, Plan 7622049 - $138,000.00.

That the Terms shall be cash, certified cheque or bank draft payable to the Town of Wembley with a non-refundable deposit of 20% of the successful bid at the time of sale with balance of bid due within 15 days.

                                                                        CARRIED UNANIMOUSLY

 

 

 

                                                                                                            __________   ________

            INITIALS

11.2           Wembley Fire Department re: Letter to County of Grande Prairie No. 1

  • Addressed in delegation.

 

11.3           Encana re: Proposed Project Information Letters.

  • Addressed in delegation.

 

11.4           Soap Box Derby – August 27, 2016 (Motion for road closure).

MOTION # 2016-0182

Moved by Councillor Moncrieff that Council approve the closure of 99 Avenue in front of the arena for the Soap Box Derby on August 27, 2016.

                                                                        CARRIED UNANIMOUSLY

11.5           Leave of Absence.

MOTION # 2016-0183

Moved by Councillor Moncrieff to grant Councillor Robichaud’s request for a leave of absence until November 30, 2016.

CARRIED UNANIMOUSLY

11.6           ATCO 2015 Electric Franchise Report

  • CAO Parker recommends not increasing the franchise rate at this time.

MOTION # 2016-0184

Moved by Councillor Johnson to leave the Atco Electric franchise fee as is and not increase it at this time.                            CARRIED UNANIMOUSLY

 

11.7           Proclamation for Prostate Cancer

MOTION # 2016-0185

WHEREAS, prostate cancer is the most common cancer to affect Canadian men;

WHEREAS, 1 in 8 Canadian men will be diagnosed with the disease in his lifetime; and

WHEREAS, an estimated 24,000 Canadian men will be diagnosed with prostate cancer this year; and

WHEREAS, those with a family history of the disease, or those of African or Caribbean decent, are at a greater risk of developing prostate cancer; and

WHEREAS, Prostate Cancer Canada recommends that men get a PSA test in their 40’s to establish their baseline.

Moved by Councillor Johnson that the Council of the Town of Wembley proclaims September 2016 as Prostate Cancer Awareness Month.

CARRIED UNANIMOUSLY

                                                                       

  1. COUNCIL REPORTS

12.1     Councillor Holler shared with Council a letter received from a long term local resident in support of the need for senior’s housing.  Councillor Holler noted the letter was well received and received positive feedback and discussion at the latest Grande Spirit Foundation meeting.

 

  1. ROUND TABLE

CAO Parker

  • Advised that she was called into the Emergency Operations Center for GPREP as Deputy of Emergency Management for the rainstorm and pursuant flooding on August 2, 2016.
    • CAO Parker noted that she is very comfortable in this position because of the amount of experience she has gotten over the last few months.
    • CAO Parker advised she will be taking vacation in September.

Councillor Moncrieff

  • Requested an update as to where things were at with regards to senior’s housing. 
  • Mayor Turnmire advised that Grande Spirit Foundation has acknowledged the need for housing in the area in the upcoming years however they do not purchase land.  If land can be acquired then Grande Spirit Foundation may step in with the development phase.
  • At this time suitable land has not been acquired.

Councillor Holler

  • Advised that the annual parade will be on September 10, 2016 with line up starting at 10:00 a.m., judging at 10:30 a.m. and parade starting at 11:00 a.m.

Mayor Turnmire

  • July 27, 2016 – met with Bearisto and Associates to discuss company’s range of engineering services.
  • July 27, 2016 – met with ATCO Electric to review the 2015 franchise report.
  • Attended the Grande Prairie Chamber of Commerce mixer at the Museum on July 29, 2016.
  • West County Traffic Coalition information check stops were a success.  Authorities spent an hour in each municipality, Hythe, Beaverlodge, and Wembley.
  • August 9, 2016 met with Encana regarding the sour gas wells in the area.
  • August 20, 2016 attended the Ronald McDonald Hoedown for the House.  The event was well attended.
  • August 21, 2016 took Town float in the Hythe parade and placed 1st for municipalities.
  • August 22, 2016, second meeting with ATCO regarding franchise report.

 

  1. ADJOURNMENT

MOTION # 2016-0186

Moved by Councillor Johnson that the meeting be adjourned at 9:53 p.m.

                                                                              CARRIED UNANIMOUSLY