Jan 9, 2017

COUNCIL MINUTES - Jan 9, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 9th day of January, 2017.

  1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 7:00 p.m.

Councillor McCallum

Councillor Moncrieff

Councillor Johnson

Councillor Underwood

Councillor Robichaud

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

Regrets: Councillor Holler

 

  1. APPROVAL OF AGENDA

MOTION # 2017-0001

Moved by Councillor Johnson that the agenda be adopted with the addition of: 4.0 – Jeff Johnson - Aquatera. CARRIED UNANIMOUSLY

 

  1. ADOPTION OF MINUTES

3.1 Minutes of the Organizational Meeting held on December 12, 2016

MOTION # 2017-0002

Moved by Councillor Underwood that the minutes of the organizational meeting held on December 12, 2016 be adopted as presented.

CARRIED UNANIMOUSLY

3.2 Minutes of the Regular Meeting of Council held on December 12, 2016

MOTION # 2017-0003

Moved by Councillor McCallum that the minutes of the regular meeting of Council held on December 12, 2016 be adopted as presented.

CARRIED UNANIMOUSLY

 

  1. DELEGATIONS

4.0 Jeff Johnston – Aquatera

  • Mr. Johnston thanked Council for the opportunity to meet with them to touch base regarding the water line coming from Aquatera to Wembley.

  • Stated that it is his job to get water to Wembley and assured Council that this project is guaranteed and Wembley will see water from Aquatera.

  • Reviewed the details of both letters sent to the Town from Aquatera December 22, 2016 regarding, Water to Wembley – Project Management and Aquatera’s Contribution on behalf of the Town of Wembley.

  • Mr. Johnston thanked Council again for their time and excused himself.

  • Discussion regarding 11.4 of agenda: Aquatera re: Investing in Regional Water Line.

 

MOTION #2017-0004

Moved by Councillor McCallum that the Town of Wembley approve Aquatera’s funding offer for the portion of the regional waterline that is not currently funded through the Provincial and Federal grants, agreeing that Aquatera would own and operate the transmission line from the Grande Prairie Treatment Plant to the Town of Wembley Reservoir as outlined in the letter from Aquatera dated December 22, 2016. CARRIED UNANIMOUSLY

 

  • Discussion regarding 11.5 of agenda: Aquatera re: Water to Wembley Project Management Services.

 

MOTION # 2017-0005

Moved by Councillor Robichaud that the Town of Wembley accept Aquatera’s proposal for Project Management Services for the water to Wembley Project in the amount of $130.00 per hour plus GST as outlined in the letter from Aquatera dated December 22, 2016. CARRIED UNANIMOUSLY

 

4.1 Councillor Bob Marshall – Update on PAZA

  • Councillor Marshall thanked Council for the opportunity to discuss PAZA – Peace Airshed Zone Association.

  • The association is designed to monitor air quality in a specific geographic region, noting that there are nine airsheds in Alberta, with sixty percent of the Province being monitored.

  • PAZA is a multi-stakeholder group with representatives from many non-profit groups.

  • Ninety percent of the funding model is from industry and the association is working on recruiting Municipalities.

  • Membership for the Town of Wembley would be seven hundred and fifty dollars, based on the Town’s population and should Council choose to assign a representative the association meets quarterly in Grande Prairie.

  • Councillor Marshall also spoke on WASP – Wapiti Area Synergy Partnership.

  • WASP is a citizen driven group designed to clarify and deal with issues arising from conflict between industry and residential in the Peace Country.

  • WASP meets every second Tuesday in the music room at the Helen E. Taylor School in Wembley and was happy to note that WASP had purchased a smart board for the music room in appreciation for use of the room.

  • WASP information and details are available on Facebook and Twitter.

  • Councillor Marshall also spoke on the Water North Coalition.

  • The Peace River Basin is the largest in Alberta and the Peace Country contains sixty percent of the Provinces ground water while only having ten percent of the Provinces population.

  • The coalition works on areas such as recruitment, training and retention of water operators, political issues regarding water and public education on the costs and processes of providing clean and safe drinking water.

  • The next meeting will be held in Valleyview on Thursday January 19, 2017 featuring a Professor from the University of Alberta speaking on Hydraulic Fracturing as well as a representative from the Might Peace Watershed Alliance speaking.

  • Councillor Marshall thanked Council for their time and excused himself at 8:15 p.m.

MOTION # 2017-0006

Moved by Councillor Moncrieff that the Town of Wembley become a member of the Peace Airshed Zone Association and appoint Councillor Underwood as the Town representative. CARRIED UNANIMOUSLY

  1. FINANCE

5.1Accounts Payable

MOTION # 2017-0007

Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule “A”, cheque # 20161313 to cheque # 20161416 totaling $232,597.40 be ratified. CARRIED UNANIMOUSLY

5.2 Monthly Statement December 2016

MOTION # 2017-0008

Moved by Councillor Moncrieff that the Monthly Statement for December 2016 be accepted as presented. CARRIED UNANIMOUSLY

 

  1. BY-LAWS

6.1 None

 

7. CAO REPORT

7.1 None

 

  1. OLD BUSINESS

8.1 None

 

9. REPORTS

MOTION # 2017-0009

Moved by Councillor Johnson that the following reports be accepted as information: CARRIED UNANIMOUSLY

 

9.1 Minutes of the Public Works/Water Committee meeting held on December 14, 2016.

 

9.2 Notes from the South Peace Physicians Attraction and Retention Committee Meeting held on November 29, 2016.

 

9.3 Minutes from the Community Futures meeting held on Sept 15, 2016.

 

9.4 FCSS Director Conference Report – 2016.

 

9.5 County Enforcement and Animal Control Reports for December 2016.

 

9.6 Minutes from the Parks and Recreation Committee meeting held on November 15, 2016.

MOTION # 2017-0010

Moved by Councillor Moncrieff that the Town of Wembley supports in principle the recommendation of the Parks and Recreation Board to partner with the Wembley and District Agricultural Society in the exploration of the option to expand the existing Arena and Multi-Purpose building.

CARRIED UNANIMOUSLY

 

9.7 Minutes of the Water West Steering Committee meeting held on November 16, 2016, plus Wembley Waterline Alignment Review.

  • January 19, 2017 there will be a governance meeting for the waterline at 10:00 a.m. at the Wembley Town Hall.

 

9.8 Minutes of the Wembley and District Agricultural Society meeting held on December 5, 2016.

 

  1. CORRESPONDENCE

10.1 19th Annual Swan Festival – April 22nd and 23rd, 2017.

MOTION # 2017 – 0011

Moved by Councillor Johnson that the Town of Wembley contribute five hundred dollars to the Annual Swan Festival on April 22 – April 23, 2017.

CARRIED UNANIMOUSLY

 

10.2 Alberta Order of Excellence

  • Accept as information

 

10.3 Tidewater Midstream and Infrastructure Ltd. Project update letter.

  • Accept as information

 

10.4 Town of Whitecourt re: Carbon Tax Program

MOTION # 2017-0012

Moved by Councillor Johnson that the Town of Wembley write a letter to Premier Notley regarding the lack of consultation and the negative impact that the Carbon Tax is going to have on the Non-Profit Groups and Residents of Wembley. CARRIED UNANIMOUSLY

  1. NEW BUSINESS

    1. Council Covenant

  • Covenant was read, reviewed and signed by all Council Members.

 

    1. North West Alberta Emergency Resource Agreement

  • Fire Chief Smith recommends entering into the agreement, stating that the agreement is proactive instead of reactive and will save relationships with set rates and expectations.

MOTION # 2017-0013

Moved by Councillor Underwood that the Town of Wembley enter into the Northwest Alberta Emergency Resource Agreement.

CARRIED UNANIMOUSLY

 

    1. Fletcher Mudryk LLP re: Audit Planning Letter and Independence Letter

  • Accepted as information.

 

    1. Aquatera re: Investing in Regional Waterline

  • Addressed in delegation.

 

    1. Aquatera re: Water to Wembley Project Management Services

  • Addressed in delegation.

 

    1. Aquatera re: Coffee/Lunch Invitation

  • Aquatera would like to take Council members for lunch prior to the governance meeting on January 19, 2017 so that new and existing Council is up to date with the history of Aquatera and the project.

  • All Council stated that they were available for lunch on January 17, 2017.

 

    1. Speed Signs (Mayor Turnmire)

  • Mayor Turnmire advised that West County Traffic Safety Coalition has been looking into the costs and details of the digital speed signs and the Coalition is asking if any Municipalities would be interested in purchasing one for their community.

MOTION # 2017-0014

Moved by Councillor Moncrieff that the Town of Wembley supports the pursuit of information into the cost and details of digital speed signs.

CARRIED UNANIMOUSLY

 

  1. COUNCIL REPORTS

12.1 None

 

  1. ROUND TABLE

CAO Parker

  • Advised that the rooms are booked for the AUMA Conference in Calgary from November 21st to 24th, 2017.

Councillor Robichaud

  • Stated that she is glad to be back.

Councillor Johnson

  • Noted that the Town should have been more pro-active with information provided to the public regarding the extraction of water from Lake Wembley.

  • Wembley Fire Association had to cancel New Year’s Eve Ball due to low ticket sales.

  • Wembley Fire Association was able to sponsor one family for Christmas this year providing them with food and gifts.

Councillor Moncrieff

  • Happy New Year.

Councillor McCallum

  • Has been working on the Wembley Mayhem Event for 2017 and will be bringing details to Council shortly.

Mayor Turnmire

  • Noted that there had been some confusion and he had received some phone calls regarding the installation of commercial meters.

  • CAO Parker clarified that the Town pays for the commercial meter however installation is up to each business that requires a meter larger than 5/8”.

 

14. ADJOURNMENT

MOTION # 2017-0015

Moved by Councillor Moncrieff that the meeting be adjourned at 9:02 p.m.

CARRIED UNANIMOUSLY