Jan 23, 2017

COUNCIL MINUTES - Jan 23, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 23rd day of January, 2017.


  1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 7:00 p.m.

Councillor Holler

Councillor McCallum

Councillor Moncrieff

Councillor Johnson

Councillor Underwood

Councillor Robichaud

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

 

  1. APPROVAL OF AGENDA

MOTION # 2017-0016

Moved by Councillor Holler that the agenda be adopted as presented. CARRIED UNANIMOUSLY

  1. ADOPTION OF MINUTES

3.1 Minutes of the Regular Meeting of Council held on January 9, 2017.

MOTION # 2017-0017

Moved by Councillor Robichaud that the minutes of the regular meeting of Council held on January 9, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

  1. DELEGATIONS

4.0 Aquatera – Jeff Johnston, Bernd Manz, Teresa Souliere

  • Aquatera representatives thanked Council for having them present at this Council meeting noting that the purpose of their presence tonight is to clearly outline the three options that the Town of Wembley has regarding “Bringing Water to Wembley.”

  • Option One:Town is single customer receiving water from the transmission line that is owned by Aquatera.

  • Aquatera will pay for un-funded portion of line (Est ~$2m)

  • Aquatera to provide project management for a fee.

  • No dividends as there is no investment.

  • Water rate based on full cost Accounting Principles.

 

  • Option Two: Town invests “full system” of wells, transmission line and water reservoir.

  • Town becomes voting shareholder.

  • Shares with mandatory dividends (5%).

  • Aquatera will pay for un-funded portion of line (Est ~$2m).

  • Aquatera to provide project management for a fee.

 

  • Option Three: Town invests all water or all water and wastewater infrastructure.

  • Town becomes voting shareholder.

  • Mandatory dividends, potential for Aquatera will pay for cost of line ability to focus on other priorities, transfer of risk, cost effective.

  • Discussion and question period was held regarding the three options that the Town of Wembley has with Aquatera.

  • Aquatera representatives thanked Council for their time and excused themselves at 8:05 p.m.

MOTION #2017-0018

Moved by Councillor Holler to recess for five minutes at 8:10 p.m. CARRIED UNANIMOUSLY

MOTION #2017-0019

Moved by Councillor Moncrieff to resume the regular meeting of Council at 8:15 p.m. CARRIED UNANIMOUSLY

 

MOTION # 2017-0020

Moved by Councillor Johnson that the Town of Wembley write a letter of intent to the Shareholders of Aquatera to accept Aquatera’s recommendation to begin the process to become a Shareholder in Aquatera as per Option Two with the investment of the Towns wells, transmission line and water reservoir.

CARRIED UNANIMOUSLY

  1. FINANCE

5.1Accounts Payable

MOTION # 2017-0021

Moved by Councillor Johnson that the accounts payable, as identified in Schedule “A”, cheque # 20170001 to cheque # 20170063 totaling $114,392.18 be ratified. CARRIED UNANIMOUSLY

 

  1. BY-LAWS

    6.1 None

  1. CAO REPORT

    7.1 Requested to attend the Brownlee LLP Workshop on Bill 21 – The Modernized MGA on February 9, 2017.

    MOTION # 2017-0022

    Moved by Councillor Moncrieff that CAO Parker attend the workshop on Bill 21 – The Modernized MGA on February 9, 2017 in Calgary.

    CARRIED UNANIMOUSLY

     

    7.2 Auditors scheduled for the week of February 13 – 17, 2017.

     

    7.3 Recycling Update

    • Counts were done by the Public Works Department throughout the month of December and approximately thirty homes are utilizing the curb side recycling program.

    • This program costs the Town an estimated $33,000.00 a year.

    • CAO Parker recommends discontinuing the curb side service and providing residents with two eight cube yard bins and placing them next to the existing cardboard recycling container.

    • The cost for the bin will be less than half of the current curbside service.

    MOTION # 2017-0023

    Moved by Councillor Robichaud that the Town of Wembley discontinue the curb side recycling program and investigate options for bin rentals.

    CARRIED UNANIMOUSLY

     

  1. OLD BUSINESS

    8.1 Canada 150 Celebrations

    • Canada 150 Celebrations Committee is requesting information regarding groups and Municipalities intentions as to events being organized, as they are trying to put together a brochure or rack card.

    • Councillor Johnson noted that the Fire Association will be hosting the Canada Day Block Party again this year and they are looking to make it a huge event.

    • The Fire Association is also hoping to partner with the Town of Wembley and put on a really big fireworks show and advised that they are currently putting together a proposal to bring to Council.

    • Councillor Moncrieff advised that the Parks and Recreation Department received the grant funding for the new playground in Sunset Park and will be doing a big Grand Opening Celebration to celebrate the park and Canada 150 but no date has been set as of yet.

  1. REPORTS

    MOTION # 2017-0024

    Moved by Councillor McCallum that the following reports be accepted as information: CARRIED UNANIMOUSLY

     

    9.1 Minutes of the Public Works meeting held on January 4, 2017.

    • CAO Parker advised that the project of pumping of water out of Lake Wembley in the new development has not commenced.

    • The company that was going to pump the water secured another water source.

    • The lake remains fenced and there is a possibility that they may continue at a later date.

    9.2 Minutes of the Wembley Fire Department meeting held on January 5, 2017.

    9.3 Minutes of the FCSS Advisory Board meeting held on January 18, 2017.

    • Councillor Underwood confirmed that the Parks and Recreation Department will be planning and organizing the Family Day Celebrations again this year and wanted to confirm that Council members would be available to cook hot dogs as always.

    • Mayor Turnmire and Councillor McCallum confirmed that they will be available for cooking the hot dogs.

    9.4 Draft minutes of the FCSS and Parks and Recreation Joint meeting held on January 10, 2017.

    • Discussion was held regarding flooding the existing tennis courts during the winter and making it a skating rink.

    • Council would like to see a feasibility study done the project, as there are concerns about the ice wrecking the asphalt.

    • Councillor Moncrieff questioned what happened to the light that had been installed at Sunset Park.

  1. CORRESPONDENCE

    10.1 Stars – Thank you for continued support.

    • A letter was received from STARS thanking the Town of Wembley for their continued support.

    10.2 Grande Spirit Foundation re: Lakeview

    • Information was received from Grande Spirit Foundation with an update on the new one hundred and fifty unit Senior’s Complex in Clairmont that is scheduled to open in April 2017.

    • Lakeview is currently accepting applications.

    10.3 Citizen request to become a member of the Wembley Public Library Board.

    MOTION # 2017-0025

    Moved by Councillor Moncrieff that the Council of the Town of Wembley appoint Brandi Adams to the Wembley Public Library Board so long as it is not in contravention of the Terms of Reference. CARRIED UNANIMOUSLY

    10.4 County of Grande Prairie re: Letter of Concern Highway 43 and Highway 43X Intersection.

    • Item tabled until next Council meeting.

    • Council requested a detailed map of proposed intersection prior to issuing a letter of concern.

    10.5 Canadian Association of Oilwell Drilling Contractors re: Oil and Gas Awareness Day.

    MOTION # 2017-0026

    Moved by Councillor Moncrieff that the Town of Wembley proclaim February 13, 2017 Oil and Gas Awareness Day. CARRIED UNANIMOUSLY

    10.6 Western Economic Diversification Canada – Grant funding announcement.

    • Wembley Parks and Recreation – Town of Wembley receives fifty thousand dollars to the Upgrade of Sunset Park Playground.

  1. NEW BUSINESS

    11.1 Growing the North Conference – February 22 – 23, 2017.

    • Mayor Turnmire and Councillors Holler and McCallum confirmed that they will attend the conference.

    • CAO Parker requested that any other Councillors interested in going confirm as soon as possible so she can get registrations complete.

    11.2 AWWOA Banff Conference – Approval for Water Operators to attend.

    MOTION #2017-0027

    Moved by Councillor Holler that the Town of Wembley send two Water Operators to the AWWOA Banff Conference. CARRIED UNANIMOUSLY

    11.3 Community Champions Partnership Recycling grant application.

    • CAO Parker advised that there is a recycling grant available that would supply fourteen outdoor recycling/garbage containers that could be put throughout the Town.

    • There is no cost to the Town if the grant is approved and the only condition is that the amount of recycled items need to be counted weekly for the first year.

    MOTION #2017-0028

    Moved by Councillor Underwood that Council approve the CAO applying for this grant on behalf of the Town of Wembley. CARRIED UNANIMOUSLY

     

  1. COUNCIL REPORTS

    12.1 None

  1. ROUND TABLE

    CAO Parker

    • Advised Council that there has been a change to the way that indemnities are processed.

    • Council has now been added to payroll with the appropriate deductions for CPP being taken off of the indemnities and cheques can now be direct deposited.

    • Indemnities should be submitted by the first week of the month for payment on the fifteenth of each month.

     

    Councilor Moncrieff

    • The Snowmobile Club and the Wembley and District Arts Culture and Heritage Group is partnering on the Party Hearty fundraiser being held on February 11, 2017.

     

    Councillor Holler

    • Suggests that Council do a yearly report or information brochure for the residents highlighting events of the past year and outlining upcoming projects and events.

     

    Councillor McCallum

    • Attended his first Council Representative meeting for the Water North Coalition and really enjoyed it.

     

    Councillor Johnson

    • Fire Association elected their executives and are:

    • Carl Wall – President

    • Tyrell Johnson – Vice President

    • Kim Scott – Secretary

    • Dart night was a success.

    • Association is looking for a digital bingo machine.

     

    Mayor Turnmire

    • Electronic speed signs – most Municipalities expressed interest in purchasing their own.

    • Approximate cost is six thousand dollars and Mayor will submit quote for budget deliberations.

    • There will be an information open house regarding the new water transmission line for residents on February 8, 2017.

    • January 19, 2017 – attended the presentation of the Canada 150 Grants – Parks and Recreation received fifty thousand dollars towards Sunset Park Playground.

    • Has provided a magazine article entitled “Municipal Finances” for information.

    • Provided Council with a copy of the newspaper article regarding the interview that he did about Senior’s Housing.

     

14. ADJOURNMENT

MOTION # 2017-0029

Moved by Councillor Robichaud that the meeting be adjourned at 9:05 p.m.

CARRIED UNANIMOUSLY