Feb 13, 2017

COUNCIL MINUTES - Feb 13, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 13th day of February, 2017.


  1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 7:00 p.m.

Councillor Holler

Councillor McCallum

Councillor Underwood

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

Late: Councillor Robichaud (7:35p.m.)

Regrets: Councillor Johnson

Absent: Councillor Moncrieff

 

  1. APPROVAL OF AGENDA

MOTION # 2017-0030

Moved by Councillor McCallum that the agenda be adopted as presented. CARRIED UNANIMOUSLY

  1. ADOPTION OF MINUTES

3.1 Minutes of the Regular Meeting of Council held on January 23, 2017.

MOTION # 2017-0031

Moved by Councillor Holler that the minutes of the regular meeting of Council held on January 23, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

  1. DELEGATIONS

4.1 Wembley Mayhem Foundation, Sean McCallum

  • Sean McCallum, President introduced Abbie Hansen, Vice President and Sean Hansen, Director of the Wembley Mayhem Foundation and thanked Council for the opportunity to present the details of their proposed one day family event scheduled for June 10, 2017.

  • McCallum explained that the day starts with a Poker Run for all types of bikes and riders in Grande Prairie and ends up at the Wembley Arena.

  • The events at the Arena will include a Show n’ Shine, Merchant Vendors, Tattooing, Face Painting, Bouncy Houses, Kids Activities, All Day Battle of the Bands with local artists and the winner opening for the Headliner for the Evening Concert and Beer Gardens.

  • McCallum advised that it is their intention to fence the entire event area as they plan to use the whole facility including the parking lot.

  • The Wembley AG Society has agreed to partner with Mayhem for this event.

  • McCallum noted that they would like to use the empty lot beside the Apartment Building, noted as Parcel A on the outline map, for event parking.

  • CAO Parker advised, that the lot is privately owned and she will provide the necessary contact information so that the event organizers can request permission from the property owner.

  • Mayhem Foundation has requested the closure of 99th Avenue from 8:00 a.m. on the day of the event until the end of the event asking if the Public Works Department would be able to provide road closure barricades.

  • Mayhem organizers thanked Council for their time and excused themselves at 7:48 p.m.

MOTION # 2017-0032

Moved by Councillor Underwood that the Town approve the request from the Wembley Mayhem Foundation for the closure of 99th Avenue from 8:00 a.m. on June 10, 2017 until the end of the event in support of the proposed event.

CARRIED UNANIMOUSLY

 

  1. FINANCE

5.1Accounts Payable

MOTION # 2017-0033

Moved by Councillor Underwood that the accounts payable, as identified in Schedule “A”, cheque # 20170064 to cheque # 20170106 totaling $146, 096.26 be ratified. CARRIED UNANIMOUSLY

 

5.2 Revenue and Expenses and Monthly Statement for the month of January 2017.

MOTION # 2017-0034

Moved by Councillor Holler that the Revenue and Expense and Monthly Statement for the month of January 2017 be accepted as presented. CARRIED UNANIMOUSLY

  1. BY-LAWS

6.1 By-Law 696

  • Discussion was held regarding the change in the recycling service being offered to the residents of Wembley.

  • CAO Parker noted that the cost for the bin service is approximately half of the curbside service and therefore recommends that the recycling charge to the residents be reduced by half.

 

By-Law 696

Being a Bylaw of the Town of Wembley, in the Province of Alberta, to regulate the collection, removal, disposal of garbage and refuse, and the collection of recyclables in the Town of Wembley.

 

MOTION # 2017-0035

Moved by Councillor McCallum that By-law # 696 receive first reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0036

Moved by Councillor Holler that By-law # 696 receive second reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0037

Moved by Councillor Underwood that By-law # 696 receive all three readings at this meeting. CARRIED UNANIMOUSLY

 

MOTION # 2017-0038

Moved by Councillor McCallum that By-law # 696 receive third and final reading. CARRIED UNANIMOUSLY

 

7. CAO REPORT

7.1 Attended the Brownlee LLP Workshop on Bill 21 – The Modernized MGA on February 9, 2017.

  • CAO noted that it was a very informative workshop with a lot of good information regarding the changes to the MGA.

  • There are many changes and new plans that will have to be implemented.

  • Municipalities will have two years to have plans in place once the MGA is proclaimed.

  • CAO noted that there is also new, mandatory training that Elected Officials will have to obtain.

  • The new MGA also stresses decision making and planning in a more collaborative way thinking about all Albertans not just individual Municipalities.

 

7.2 Utility Billing Report

  • CAO Parker advised that after reviewing the information from our first utility billing cycle our consumption numbers are below the estimated Provincial average.

  • CAO notes that based on this current information, she estimates a decrease in water revenue.

 

7.3 Assessment Report

  • CAO Parker advised that the 2016 assessment is down over three million dollars.

8. OLD BUSINESS

  • 2017 Community Champion Program application approved.

    • CAO Parker advised that the grant for recycling/garbage containers has been approved in the amount of $18,988.30.

9. REPORTS

MOTION # 2017-0039

Moved by Councillor McCallum that the following reports be accepted as information: CARRIED UNANIMOUSLY

 

9.1 Minutes of the Parks and Recreation committee meeting held on January 17, 2017.

  • Councillor Holler asked why Parks and Recreation was purchasing football equipment and why the football club was not.

  • Councillor Underwood explained that it is equipment for a team of younger players that is not part of the existing football association.

  • CAO Parker clarified that the request for a five to ten thousand dollar budget for the required celebration for the Canada 150 grant is high and after speaking with Parks and Recreation Director a more realistic estimate is between two and three thousand dollars.

  • Councillor Underwood noted that there are specific details for the celebration that must be met in order to meet the grant requirements.

  • Parks and Recreation estimates that Sunset Park will be completed by the end of the summer and so anticipate the grand opening Canada 150 celebration in early fall.

 

9.2 Minutes of the Water West Steering committee meeting held on January 20, 2017.

 

9.3 County Enforcement and Animal Control reports for the month of January 2017.

  • Councillor Holler asked why the number of tickets issued doesn’t match the occurrences in the animal control portion.

  • CAO Parker advised that the tickets overlap month to month.

 

9.4 Minutes from the Wembley Fire Department meeting held on February 2, 2017 and Fire Chief Report.

 

9.5 Draft minutes of the Water North Coalition meeting held on January 19, 2017.

  • Councillor McCallum advised that there is now wastewater operator training on line.

 

9.6 Notes from the meeting with Chris Andersen held on February 6, 2017.

 

MOTION # 2017-0040

Moved by Councillor Holler to go in camera at 8:13 p.m.

CARRIED UNANIMOUSLY

 

  • Discussion was held regarding meeting with Chris Andersen, Mayor Chris Turnmire and CAO Lori Parker.

 

 

MOTION # 2017-0041

Moved by Councillor Underwood to come out of camera at 8:25 p.m.

CARRIED UNANIMOUSLY

 

MOTION # 2017-0042

Moved by Councillor Robichaud that the agreement dated November 20, 2008 between Akin Developments Inc., and Christian and Kathy Andersen and the Town of Wembley was entered into in good faith; and

That no changes to the agreement will be made; and

That the payment of the $200,000.00 referred to in Section 4(a)(ii) of the agreement be paid pro rata at the time that SW 22-71-8W6M town’s reserve requirements are satisfied; and

That such payment or payments will only be due upon registration of the Plan or Plans of Subdivision on SW 22-71-8W6M.

CARRIED UNANIMOUSLY

 

10. CORRESPONDENCE

10.1 County of Grande Prairie – Letter of Support Highway 43 and Highway 43X Intersection Construction.

  • Discussion was held regarding the proposed signal lights on Highway 43.

MOTION # 2017-0043

Moved by Councillor Holler that the Town of Wembley write a letter of concern to the Minister of Transportation regarding the proposed traffic light on the Highway 43 and Highway 43X bypass. CARRIED UNANIMOUSLY

 

10.2 Highway 43 and Highway 43X Map from Alberta Transportation.

 

10.3 Tidewater Midstream and Infrastructure Ltd. – Notification of Pipeline License 57708 Amendment.

  • Accepted as information.

 

11. NEW BUSINESS

  1. Appointment of Council Representatives to the School Advisory Boards.

  • Discussion was held regarding the need for Town representation on the Parent Advisory Boards for both schools in town.

MOTION # 2017-0044

Moved by Councillor Robichaud that the Town of Wembley appoint Councillor McCallum to the Helen E. Taylor Parent Advisory Board and Councillor Underwood to the Wembley Elementary Advisory Board as Town Representatives. CARRIED UNANIMOUSLY

 

    1. Delete Policy #142 – Master Cart Policy

  • CAO Parker advised that this policy is now included in the By-Law 696.

MOTION #2017-0045

Moved by Councillor Underwood that Policy #142 be deleted as it is now covered under By-Law 696. CARRIED UNANIMOUSLY

 

    1. Media Release – County promotes Canada 150 celebrations with Community Grants.

  • CAO Parker advised that she will forward this information to the Fire Association and they could possibly partner with another group or two and apply for the grant to maybe put on a celebration event in Town.

 

12. COUNCIL REPORTS

12.1 None

13. ROUND TABLE

CAO Parker

  • Advised that the population of Wembley is now one thousand five hundred sixteen people based on the official 2016 Census, an increase of nine percent.

 

Councillor Underwood

  • Noted that Parks and Recreation is gearing up for Family Day and confirmed that Mayor Turnmire and Councillor McCallum are available to cook hot dogs.

 

Councillor McCallum

  • Attended the open house on February 8, 2017 for the Regional Water Pipeline information.

 

Councillor Holler

  • Attended the open house on February 8, 2017 for the Regional Water Pipeline information.

  • Advised that she is working on the yearend report and is collecting information from groups around Town on their accomplishments and highlights for 2016.

 

Mayor Turnmire

  • Reviewed the population reports from the official census for 2016.

  • Reviewed the Impact Report and will forward it to the CAO and Council for review and to see if there is interest in subscribing.

  • Attended literacy week at Wembley Elementary School and read to the Grade Two class.

  • Met with Newvista Energy.

  • Attended the Wapiti Area Synergy Group open house.

  • Provided Council with a flyer and update from West County Traffic Coalition.

 

14. ADJOURNMENT

MOTION # 2017-0046

Moved by Councillor Robichaud that the meeting be adjourned at 9:15 p.m.

CARRIED UNANIMOUSLY