Mar 27, 2017

COUNCIL MINUTES - Mar 27, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 27th day of March, 2017.

1. CALL-TO- ORDER Mayor Turnmire called the meeting to order at 6:50 p.m.
  • Councillor Holler
  • Councillor McCallum
  • Councillor Moncrieff
  • Councillor Underwood
  • Councillor Robichaud
  • CAO Lori Parker
  • Administrative Assistant Tanya Lamouroux
  • Late: Councillor Johnson (7:45)

2. APPROVAL OF AGENDA

MOTION # 2017-0070

Moved by Councillor Robichaud that the agenda be adopted as presented.

CARRIED UNANIMOUSLY

 

3. ADOPTION OF MINUTES

  3.1 Minutes of the Regular Meeting of Council held on March 13, 2017.

MOTION # 2017-0071

Moved by Councillor Holler that the minutes of the regular meeting of Council held on March 13, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

 

4. DELEGATIONS

  4.1 7:30 p.m. – Encana

  • Encana Representatives: Patsy Vic, David Serfas and Brian Lieverse
  • Representatives from Encana thanked Council for the opportunity to meet with them and provide an update on Encana’s past and upcoming activity as part of their Outreach Program.
  • Encana is the leading Energy Producer in North America.
  • 2016 was Encana’s safest year on record.
  • Encana has a strong commitment to safety, responsible water use, keeping communities and residents informed with their Courtesy Matters Program which has been running for ten years and is becoming an industry standard.
  • Encana also has a strong commitment to investing into and being involved in communities.
  • Involved with the Wapiti Area Synergy Partnership (WASP) in mitigating ongoing issues.
  • Encana is working on a new flaring notification procedures to keep residents and communities informed.
  • Brief discussion was held regarding well sites in the area and a scheduled rig move.
  • Encana representatives thanked Council for their time and excused themselves at 7:52 p.m.

MOTION # 2017-0072

Moved by Councillor Holler to recess for five minutes at 7:52 p.m.

CARRIED UNANIMOUSLY

MOTION # 2017-0073

Moved by Councillor Robichaud that Council resume regular meeting.

CARRIED UNANIMOUSLY

 

5. FINANCE

  5.1 Accounts Payable

MOTION # 2017-0074

Moved by Councillor McCallum that the accounts payable, as identified in Schedule “A”, cheque # 20170232 to cheque # 20170278 totaling $181,227.11 be ratified.

CARRIED UNANIMOUSLY

  5.2 2017 Budget

Moved to end of the meeting.

 

6. BY-LAWS

  6.1 None

 

7. CAO REPORT

  7.1 Intermunicipal Meeting – Thursday, April 6, 2017 Ryan Konowalyk from transportation will hopefully present a report at the meeting.

  7.2 Water West Transmission Line Provincial and Federal agreements have been signed.

 

8. OLD BUSINESS

  8.1 Silver and Gold Pioneer Club – Financial Statement

  • CAO Parker has scheduled a meeting with Carol to review the statement and get clarification.
  • Brenda Campbell is the clubs new treasurer.
 

9. REPORTS

MOTION # 2017-0075

Moved by Councillor McCallum that the following reports be accepted as information: CARRIED UNANIMOUSLY

  9.1 Minutes of the Parks and Recreation Committee meeting held on March 21, 2017.

  • Discussion was held regarding Family Day and which department is responsible for hosting it.
     CAO Parker advised that FCSS has always hosted the event.
     FCSS Council Representative Colleen Holler stated that the FCSS Board feels that it is more of a Parks and Recreation type event and should be hosted by that department.
     CAO Parker noted that the Parks and Recreation Department was on the understanding that they were just doing the event for the past two years to help out the FCSS Department because they are lacking adequate volunteers, not taking over the event completely.
     CAO Parker will have a discussion with both the FCSS and Parks and Recreation Directors and come up with an answer.

  9.2 Minutes of the FCSS Advisory Board Meeting held on March 15, 2017 and the FCSS Director report for the month of March.

  9.3 Minutes of the GPREP Planning and Coordinating meeting held on March 9, 2017 and supporting documentation.

  • CAO Parker advised that she chaired this meeting and they are working on an agreement with Central Peace Regional Emergency Partnership.
 

10. CORRESPONDENCE

  10.1 Kaitlynn Douglas – Resignation from FCSS Advisory Board Committee Resignation due to moving to Calgary.

MOTION # 2017-0076

Moved by Councillor Robichaud that Council accepts with regret the resignation from the FCSS Advisory Board Committee by Kaitlynn Douglas.

CARRIED UNANIMOUSLY

  10.2 Alberta Municipal Affairs – ACP funding approval

  • Town of Wembley - $67,500.00 – Regional Handi-Bus Feasibility Study.
  • Town of Beaverlodge - $150,000.00 – Roads Need Assessment.
  • County of Grande Prairie No. 1 - $200,000.00 – Intermunicipal Development Plan.
  • City of Grande Prairie and the Town of Sexsmith successful with the Intermunicipal Collaborative Framework.

 

11. NEW BUSINESS

  11.1 Parks and Recreation – What’s Up Wembley – April 5, 2017

  • Town will be putting in an information table. CAO Parker and Mayor Turnmire will be in attendance.
     Councillor Moncrieff said he will likely be there as well.

  11.2 Invitation – FCSS Volunteer Appreciation Banquet – April 27, 2017

  • The theme for the Banquet is Canada 150 and attendees are asked to be creative.
 

12. COUNCIL REPORTS

  12.1 Councillor Holler

  • Advised that there is a South Peace Physician Attraction and Retention Committee (SPPARC) meeting being held on Thursday March 30, 2017 in Council Chambers at the Wembley Town Office.
  • Mayor Turnmire Requested minutes be turned in for the Library Board, Tourism Board and the Master Recreation Plan meeting.
 

13. ROUND TABLE

  • CAO Parker Advised that she has been in contact with the proper authorities at CN and they will be looking into repairs on the shack beside the tracks this spring.
  • Councillor Robichaud Noted that the FCSS Advisory Board is entering a team into a curling fundraiser on April 9 th , 2017 for the Big Brothers and Big Sisters.
  • Councillor Underwood Thank you to Council on behalf of the Helen E. Taylor School for the five hundred dollar donation towards the healthy snack program.
  • Councillor McCallum Plans for Mayhem are well underway and it is going to be a great event.
  • Mayor Turnmire Brief discussion was held regarding the smell that was in Town on March 17, 2017 and the incident on Pipestone Oil Company’s lease site northeast of Town that caused the concern.
     All safety measures on the lease site worked properly, all necessary steps were taken and the proper authorities were advised and investigated the complaint.
     At no time was there any danger to residents.
     Mayor Turnmire would like to have a meeting with the oilfield company to discuss the incident.
  • March 23, 2017, met with the RCMP and noted that the Beaverlodge Department has requested to go back to being a standalone department.
  • West County Traffic Coalition Annual General Meeting is April 11, 2017 at 12:00 p.m. Location to be announced.

5.2 2017 Budget

Moved to end of the meeting.

  • The rest of the meeting was spent on budget deliberations.

14. ADJOURNMENT

MOTION # 2017-0077

Moved by Councillor Underwood that the meeting be adjourned at 9:20 p.m.

CARRIED UNANIMOUSLY