Apr 24, 2017

COUNCIL MINUTES - Apr 24, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 24th day of April, 2017.


1. CALL-TO- ORDER Mayor Turnmire called the meeting to order at 6:54 p.m.
  • Councillor Holler
  • Councillor McCallum
  • Councillor Moncrieff
  • Councillor Underwood
  • Councillor Robichaud
  • CAO Lori Parker
  • Administrative Assistant Tanya Lamouroux
  • Regrets: Councillor Johnson

 

2. APPROVAL OF AGENDA

MOTION # 2017-0093

Moved by Councillor Moncrieff that the agenda be adopted with the additions of

  11.4 – Policy A8

  11.5 – 2017 Weed Inspectors

And move item 6.2 – Bylaw 698 – Rates of Taxation 2017 to the end of the meeting. CARRIED UNANIMOUSLY

 

3. ADOPTION OF MINUTES

  3.1 Minutes of the Regular Meeting of Council held on April 10, 2017

MOTION # 2017-0094

Moved by Councillor Holler that the minutes of the regular meeting of Council held on April 10, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

 

4. DELEGATIONS

  4.1 7:30 p.m. – Holly Sorgen, Community Futures

  • Holly thanked Council for the opportunity to come in and provide them with an update.
  • Provided 2016/17 Fiscal Year Statistic noting that they met and exceeded most of their predicted goals.
  • Updated Council with some new exciting things that have been going:
     Community Futures moved into 3 rd floor of 214 Place.
     Partnered with City of Grande Prairie and the Grande Prairie Regional Innovation Network.
     Minister Bilous announced four hundred thousand dollars over the next two years to Community Futures for professional services.
     Currently working with approximately seven incubator businesses.
     Spoke about the challenges and goals of the new Opportunity Development Fund in Partnership with the ACCA, noting that Municipalities will have the opportunity to invest in this fund.
     Reviewed the services offered by Community Futures, including but not limited to, financing, business planning, coaching, consulting, training, board development and strategic planning.
     Holly thanked Council and excused herself at 7:58 p.m.

  4.2 8:00 p.m. – Christina Ketchum, Parks and Recreation Director

  • Christina advised Council that she was there on behalf of her board to discuss the proposed sale of two and a half acres on the south west side of SE 22-71- 8-W6, also referred to as the “Motor Sports Field”, to the existing business that neighbors the property to the west.
     At this time it is the recommendation of the Parks and Recreation Board not to sell this parcel as they feel it conflicts with the proposed long term use and development of this field into a motor sports field.
     Parks and Recreation Board members are concerned with the already lacking amount of green space in town.
     Christina also explained that the Parks and Recreation Board has invested a lot of time into future planning of this area and has been working with and approached by different user groups.
     Christina noted that there is also an existing contract on this field with one of the user groups that does not expire for two more years.
     Discussion was held regarding the pros and cons of selling this portion of land.
     Questions were raised as to whether or not there would be enough room left on the remaining property to successfully hold current and future events with proper layout and parking.
     Christina also asked if the land is sold, where the proceeds would be allocated to and if the proceeds could be invested into the property for development.
     CAO Parker advised that proceeds from the sale would go into the general operating account and that Parks and Recreation could put the request for additional funding for development of the “Motor Sports Field” into next year’s budget.
     CAO Parker recommended that Councillor McCallum, Councillor Moncrieff, Parks and Recreation Director Christina Ketchum and Public Works Foreman Aaron Halwa plan a meeting directly at the field and discuss the options at that time and bring their recommendations back to council.
     Christina thanked Council for their time and consideration and excused herself at 8:40 p.m.
     Council requested the CAO to discuss land requirements for future expansion of the lagoons with the engineers.

5. FINANCE

  5.1 Accounts Payable

MOTION # 2017-0095

Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule “A”, cheque # 20170319 to cheque # 20170365 totaling $76,587.94 be ratified. CARRIED UNANIMOUSLY

  5.2 Auditors Management Letter and Audited Financial Statement

MOTION # 2017-0096

Moved by Councillor McCallum that Council accept the Auditors Management Letter and Audited Financial Statement as presented.

CARRIED UNANIMOUSLY

  • Discussion was held regarding Budgeting for Amortization.
     CAO Parker advised that smaller Municipalities do not usually budget for amortization and recommends to Council that the Town of Wembley not budget for amortization.

MOTION # 2017-0097

Moved by Councillor Underwood that the Town of Wembley does not budget for amortization. CARRIED UNANIMOUSLY

  • Discussion was held regarding the Off Site Levy Restricted Reserves.

MOTION # 2017-0098

Moved by Councillor Moncrieff that CAO Parker explore potential other uses for the Off Site Levy Reserve. CARRIED UNANIMOUSLY

 

6. BY-LAWS

  6.1 By-Law 697 – Schedule of Fees, Rates and Charges

MOTION # 2017-0099

Moved by Councillor Robichaud that By-law # 697 receive first reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0100

Moved by Councillor Holler that By-law # 697 receive second reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0101

Moved by Councillor McCallum that By-law # 697 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2017-0102

Moved by Councillor Robichaud that By-law # 697 receive third and final reading. CARRIED UNANIMOUSLY

 

7. CAO REPORT

  7.1 Attended meeting with the Auditors on April 18, 2017

 

8. OLD BUSINESS

  8.1 Land adjacent to the Lagoon

  • CAO Parker advised that she has been in contact with Darren Young from ISL Engineering regarding the proper planning process and steps required should Council choose to subdivide and sell the 2.5 acre parcel of SE-22- 71-8- W6.

 

9. REPORTS

MOTION # 2017-0103

Moved by Councillor Moncrieff that the following reports be accepted as information: CARRIED UNANIMOUSLY

  9.1 Minutes of the Wembley Fire Department meeting held on April 6, 2017.

  9.2 Minutes of the FCSS Advisory Board meeting held on April 18, 2017 and the FCSS Director Report for April 2017.

  • Councillor Holler advised that Parent Link will be taking over the Wiggles & Giggles program until 2018.
  • Councillor Robichaud noted that there has been virtually no response from any of the local groups regarding attendance to the Volunteer Appreciation Dinner on Thursday, April 28, 2017.

  9.3 Minutes of the Parks and Recreation meeting held on April 18, 2017.

  • CAO Parker advised that the twenty five thousand dollars that had originally been allocated to the Field House has been reallocated to the Arena expansion project and is in the budget.
  • Discussion was held regarding the funds in the skateboard account and whose responsibility it is to do the necessary repairs and upgrades to the park.
     CAO Parker advised that she will contact the known members of the Skateboard Park Committee to see if they are still active.

  9.4 Minutes of the Community Futures Grande Prairie & Region meeting held on March 9, 2017.

  9.5 Minutes of the Wapiti Area Synergy Partnership meeting held on March 14, 2017.

  • Councillor McCallum advised that he attended this meeting, noting that Pipestone Oil Group was not very forth coming with information.

  9.6 West County Traffic Safety Coalition 2016/2017 Annual Report.

  • Mayor Turnmire advised that the Coalition did receive funding to sponsor the ATV Safety Course being held in Wembley and the registration for the course is full.

  9.7 Minutes of the Wembley and District Agricultural Society meetings held on January 3rd, February 8th, and March 7, 2017.

 

10. CORRESPONDENCE

  10.1 Citizen concern re: Bylaw 675 Heavy Vehicle

  • Discussion was held regarding the possible need to amend the current allowable length of vehicles from seven meters to eight meters in length, as regular trucks are now longer than they previously were.
  • Council requested that the amendment to the bylaw be presented at the next regular meeting.

 

11. NEW BUSINESS

  11.1 Councillor McCallum request for approval to attend WNC meeting in Cold Lake, AB.

MOTION # 2017-0104

Moved by Councillor Moncrieff that Council approve Councillor McCullum’s request to attend the WNC meeting in Cold Lake, AB.

CARRIED UNANIMOUSLY

  11.2 Alberta Fire Chiefs Association Annual Conference

MOTION # 2017 – 0105

Moved by Councillor Robichaud that the Fire Chief and Deputy Fire Chief attend the Alberta Fire Chiefs Association Annual Conference.

CARRIED UNANIMOUSLY

  11.3 National Volunteer Week Proclamation

MOTION # 2017-0106

Moved by Councillor Underwood that the Town of Wembley proclaim April 23 to 29, 2017, National Volunteer Week.

  • Whereas, 12.7 million Canadian volunteers give their time to help others, contributing close to 2 billion volunteer hours per year; and
  • Whereas, volunteers in Wembley mentor our children, feed our hungry, comfort our lonely, beautify our green spaces, and fundraise for our charitable organizations; and
  • Whereas, Wembley’s volunteers are young, old, families, workers, retirees, men and women of all ages and backgrounds; and
  • Whereas, the collective result of the work done by our town’s volunteers is that Wembley is a more desirable place to live; and
  • Whereas, organizations in Wembley that rely on volunteers include such fundamental organizations as local schools, arena, Parks and Recreation, FCSS and Fire Department.
  • Whereas, volunteers play a critical role in advisory boards.
  • Now, therefore, I, Chris Turnmire, Mayor of Wembley, do hereby proclaim April 23 to 29, 2017, as National Volunteer Week, and urge my fellow citizens to recognize the crucial role  played by volunteers in our community. CARRIED UNANIMOUSLY

  11.4 Policy A-8 – Destruction or Preservation of Municipal Records

MOTION # 2017-0107

Moved by Councillor Moncrieff to approve Policy A-8 – Destruction or Preservation of Municipal Records.

CARRIED UNANIMOUSLY

  11.5 Appointment of Town Weed Inspectors

MOTION # 2017-0108

Moved by Councillor Robichaud that the Town of Wembley appoint Tracelle Hinze and Kirsten Rodaker as the Weed Inspectors for the Town of Wembley.

CARRIED UNANIMOUSLY

  6.2 By-Law 698 – Rates of Taxation

MOTION # 2017-0109

Moved by Councillor Robichaud that By-law # 698 receive first reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0110

Moved by Councillor Moncrieff that By-law # 698 receive second reading.

CARRIED UNANIMOUSLY

MOTION # 2017-0111

Moved by Councillor McCallum that By-law # 698 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2017-0112

Moved by Councillor Moncrieff that By-law # 698 receive third and final reading. CARRIED UNANIMOUSLY

 

12. COUNCIL REPORTS

  12.1 None

 

13. ROUND TABLE

CAO Parker

  • Reminder about the Transportation meeting on May 25, 2017 regarding the HWY 43/43X interchange.
  • Will email venue location once determined.

Councillor McCallum

  • Advised that some grade six students at Helen E Taylor have been working on ideas for Community Gardens.
     CAO Parker advised that the Parks and Recreation Advisory Committee has also been working on plans and the students should discuss their ideas with them.

Mayor Turnmire

  • Attended a meeting with Pipestone Oil Corporation on April 12, 2017.
  • Advised that Bill 36 of the Traffic Safety Act passed and helmets are mandatory for all Off Highway Vehicles as of May 15, 2017.
  • Encana will be providing educational information to the residents of Wembley about flaring practices.
  • Discussed briefly that Council will have to review the Marijuana legislation.
  • Nomination deadline for the Ministers Senior Service Award is May 19, 2017.
  • Reminder to Council about the special meeting with Grande Prairie Mayor and CAO on Tuesday, May 2, 2017, noting it is important that all Council members attend.

 

14. ADJOURNMENT

MOTION # 2017-0113

Moved by Councillor McCallum that the meeting be adjourned at 9:26 p.m.

CARRIED UNANIMOUSLY