Jun 12, 2017

Council Minutes - June 12, 2017


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 12th day of June, 2017.


1. CALL-TO- ORDER Mayor Turnmire called the meeting to order at 7:10 p.m.

  • Councillor Holler
  • Councillor McCallum
  • Councillor Moncrieff
  • Councillor Johnson
  • Councillor Underwood
  • Councillor Robichaud
  • CAO Lori Parker

Administrative Assistant Tanya Lamouroux

2. APPROVAL OF AGENDA

MOTION # 2017-0145

Moved by Councillor McCallum that the agenda be adopted as presented.

CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Meeting of Council held on May 23, 2017

MOTION # 2017-0146

Moved by Councillor Holler that the minutes of the regular meeting of Council held on May 23, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

  • Mayor Turnmire advised that he spoke with the contact regarding the sale of the Baptist Church and there is deal pending for sale of the property to another church.

4. DELEGATIONS

4.1 None

5. FINANCE

5.1 Accounts Payable

MOTION # 2017-0147

Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule “A”, cheque # 20170494 to cheque # 20170562 totaling $214,588.89 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expenses and Monthly Statement for the month of May 2017.

MOTION # 2017-0148

Moved by Councillor Moncrieff that the Revenue and Expense and Monthly Statement for the month of May 2017 be accepted as presented.

CARRIED UNANIMOUSLY

6. BY-LAWS

6.1 None

7. CAO REPORT

7.1 GPREP Meeting – June 8, 2017

  • Looking into position of ECC Director to assist DEM.
  • Presented draft to Central Peace Mutual Aide Agreement.
  • Working on a vision statement for GPREP.
  • Website will be up soon: WWW.GPREP.CA

7.2 Utility Assets

  • Fletcher Mudryk prepared a review of water infrastructure assets for Aquatera.
  • The whole water infrastructure is assessed at approximately three million dollars however only four hundred thousand can be counted as assets towards dividends because the remainder was developed through grant funding.
  • The four hundred thousand in assets would be equivalent to approximately twenty thousand dollars a year in dividends.

8. OLD BUSINESS

8.1 Municipal Government Day – Mini Golf Tournament – June 28 th at 3:00 p.m.

  • If anyone would like to attend please let CAO Parker know as soon as possible.

9. REPORTS

MOTION # 2017-0149

Moved by Councillor Robichaud that the following reports be accepted as information: CARRIED UNANIMOUSLY

9.1 Minutes of the Wembley Fire Department meeting held on June 1, 2017.

9.2 Minutes of the GPREP Planning and Coordinating meeting held on March 9, 2017.

9.3 County Enforcement and Animal Control monthly report for May 2017.

10. CORRESPONDENCE

10.1 Alberta Transportation – AMSSP - $2,172,414.00

  • A grant application that was submitted by the Town of Wembley in November of 2015 for a wastewater treatment plant has been approved in the amount of $2,172,414.00.
  • The difference of the project will have to be debentured and this project will be moved to the 2018 budget.
  • The proposed plant could process three hundred cubes of waste water per day.

10.2 Ag for Life – Financial request.

  • Accepted as information.

10.3 Resident request to cancel garbage collection fees.

  • Discussion was held regarding the request.
  • CAO Parker advised that the fee not only covers the curb side pickup but also the access to the landfill site, spring and fall clean up.

MOTION # 2017-0150

Moved by Councillor Moncrieff that Council deny the residents request to cancel their garbage collection fees. CARRIED UNANIMOUSLY

10.4 Request to close 100 Street

  • Request received from the Wembley Fire Association to close 100 Street on July 1, 2017 for the Canada Day Block Party.

MOTION # 2017-0151

Moved by Councillor Moncrieff to grant the request from the Wembley Fire Association to close 100 Street on July 1, 2017 for the Canada Day Block Party. CARRIED UNANIMOUSLY

11. NEW BUSINESS

11.1 Policy Manual – Update

  • CAO Parker advised that she has been working on updating and redoing the policy manual to make it current.
  • CAO Parker sent an electronic copy to all Council members to review and requests that they bring any questions, concerns and comments back to the CAO. A meeting date will be chosen in August to review the policies.

11.2 July and August Council Meeting dates.

MOTION # 2017-0152

Moved by Councillor Johnson that the regular meetings of Council for July and August be, July 24, 2017 and August 14, 2017. CARRIED UNANIMOUSLY

12. COUNCIL REPORTS

12.1 Councillor Johnson

  • Attended the GPREP Meeting.
  • Budget looks good.
  • A motion was made to sign the Mutual Aide Agreement with Central Peace.
  • Policy was passed that the DEM has the authority to sign agreements upon the approval of the Emergency Management Team.

12.2 Councillor Robichaud

  • Has still been unable to obtain a copy of the Wembley Library Board meeting minutes appointing the current board chair.
  • Discussion was held regarding issues with the current Wembley Library Board.
  • Mayor Turnmire advised that he will be attending the next Wembley Library Board meeting.

MOTION # 2017-0153

Moved by Councillor Johnson that Councillor McCallum be appointed as the alternate to the Wembley Library Board.

CARRIED UNANIMOUSLY

13. ROUND TABLE

CAO Lori Parker

  • Advised that the MV has been cleaned up and sent to Richie Brothers Auction to sell.
  • Brief explanation to Council on the process for dealing with unsightly property complaints.
  • Sale of wastewater to Encana of sixty eight thousand cubes at two dollars per cube is moving forward.

Councillor McCallum

  • Mayhem was a success but we need to keep working towards ways of getting people out to Wembley events.

Councillor Holler

  • Grande Spirit Foundation is offering tours of the new Seniors Facility in Clairmont that is opening in September 2017.
  • Tour dates are June 16, 2017 at 9:30 a.m. with County Councillors or again on June 23, 2017.
  • Attended the Alberta Transportation information meeting regarding the HWY 43/43X interchange.
  • Historical Society Blacksmith shop is open and hosted its first event.

Mayor Turnmire

  • Attended the Wembley Trauma Drama – May 25, 2017.
  • Attended County Conference – Building for the Future – May 26, 2017.
  • Attended ATV Safety Training Course as representative for West County Traffic Safety Coalition who was the major sponsor for the course.
  • Course was well attended with 39 youth between the ages of six to sixteen years attending and each going home with a helmet valued at approximately one hundred dollars.
  • Registration cost for the course was sixty dollars per child.
  • West County Traffic Safety Coalition put one hundred and forty kids through a Bike Rodeo in Hythe on June 6, 2017.
  • Attended the Phillip J Currie Museum AGM on June 7, 2017.
  • Attended the luncheon for Seniors Week at the Town Hall on June 8, 2017.
  • The event was well attended and the lunch was excellent in spite of a two hour power outage during the event.
  • Attended the Alberta Transportation information meeting regarding HWY 43/43X on June 9, 2017.
  • Met with CAO Parker and Devco on June 12, 2017.

14. ADJOURNMENT

MOTION # 2017-0154

Moved by Councillor Moncrieff that the meeting be adjourned at 8:11 p.m.

CARRIED UNANIMOUSLY