Nov 14, 2017

Council Minutes Nov 14


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 14th day of November, 2017.


1. CALL-TO- ORDER

Mayor Turnmire called the meeting to order at 6:55 p.m.

Councillor Gundersen
Councillor McCallum
Councillor Johnson
Councillor Underwood
Councillor McDonald
CAO Lori Parker
Administrative Assistant Tanya Lamouroux
Regrets: Councillor Moncrieff


2. APPROVAL OF AGENDA

MOTION # 2017-0244
Moved by Councillor McDonald that the agenda be adopted with the following
additions:

  • 7.2 – Regional Landfill Meeting.
  • 11.2 – Purchase of new Server.
  • 11.3 – Northern Spirit Light Show.
  • 11.4 – Protective Clothing Purchase – Public Works.
  • 11.5 – Water Main Break Update.
  • 11.6 – In Camera – Employee Issue.

CARRIED UNANIMOUSLY


3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Meeting of Council held on October 23, 2017.
MOTION # 2017-0245
Moved by Councillor McCallum that the minutes of the regular meeting of Council held on October 23, 2017 be adopted as presented.

CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 None

5. FINANCE

5.1 Accounts Payable.

MOTION # 2017-0246
Moved by Councillor Johnson that the accounts payable, as identified in
Schedule “A”, cheque # 20171038 to cheque # 20171122 totaling $252,827.47 be
ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expenses and Monthly Statement for the month of October 2017.
MOTION # 2017-0247
Moved by Councillor Underwood that the Revenue and Expense and Monthly Statement for the month of October 2017 be accepted as presented.

CARRIED UNANIMOUSLY

6. BY-LAWS

6.1 None

7. CAO REPORT

7.1 Attended the IDP Consultant evaluations on October 25, 2017.

  • Four consulting firms scored close on their proposals for the Intermunicipal Development Plan and the decision was made to interview candidates.

7.2 Regional Landfill Meeting via Conference Call.

  • Discussion was held regarding the Regional Landfill budget and the pay schedule for municipalities.
  • Payment schedule is being based on tonnage coming from each municipality.
  • The County of Grande Prairie has implemented a grant to help reduce the fees.
  • CAO Parker recommends that the Town agrees to the reduction of fees to twelve percent.

MOTION #2017-0248
Moved by Councillor McDonald that the Town of Wembley agree to the reduction of fees for the Regional Landfill to twelve percent.

CARRIED UNANIMOUSLY

 

8. OLD BUSINESS

8.1 None

9. REPORTS

MOTION # 2017-0249
Moved by Councillor McCallum that the following reports be accepted as information: CARRIED UNANIMOUSLY
9.1 Minutes of the Public Works meeting held on November 1, 2017.
9.2 Minutes of the Parks and Recreation Committee meeting held on September 19, 2017.
9.3 Minutes of the Parks and Recreation Committee meeting held on October 18, 2017.
9.4 Minutes of the West County Regional Landfill meeting held on April 5, 2017.
9.5 Minutes of the Wembley Fire Department meeting held on November 2, 2017 and the Fire Service Report.

  • There is a wait list of qualified fire fighters that are wanting to join the department.
  • People are moving to Wembley just so they can be a part of the department.

9.6 County Enforcement and Animal Control Report for the month of October 2017.

10. CORRESPONDENCE

10.1 C/Supt. John Ferguson – R.C.M.P. re: Separation of the Beaverlodge Detachment.

  • Council accepted as information the letter detailing that the Beaverlodge Detachment is now a stand-alone department and in control of their own equipment fund and decision making.

10.2 Heather Sweet, MLA, Edmonton-Manning re: Bill 212 Tobacco and Smoking Reduction Amendment Act.

  • Accept as information, CAO Parker noted that the Town will continue to follow Provincial Legislation.

10.3 Grande Spirit Foundation Board re: Appointment for alternate Council Representative.

MOTION # 2017-0250
Moved by Councillor Johnson that the Council of the Town of Wembley appoint CAO Lori Parker as the alternate representative for Council to the Grande Spirit Foundation Board. CARRIED UNANIMOUSLY

11. NEW BUSINESS

11.1 Letter of request for consideration from Council from new resident.

  • CAO Parker explained that a letter had been received from new residents that had just purchased a home in Wembley and are requesting consideration from Council as they have three dogs.
  • CAO Parker advised that past Council had motioned authority to administration to grant or deny animal exemptions without bringing the matter to Council.
  • CAO Parker advised that based on this circumstance she would approve this request with the conditions that, all three dogs must be registered and that if and when a dog should pass away that it cannot be replaced and that the resident would then have to comply with the two dog limit in the bylaw.

MOTION # 2017- 0251
Moved by Councillor Johnson that the Council of the Town of Wembley grant authority to administration to deal with dog exemptions.

CARRIED UNANIMOUSLY

11.2 New Server Purchase

  • CAO Parker advised that administration started having problems with the server and after review with Fusion there is no option at this time but to replace the server, for approximately nine thousand dollars.

11.3 Northern Spirit Light Show

  • CAO Parker advised that every year the Town of Wembley donates two hundred dollars to the Northern Spirit Light show and has a display in the show.

11.4 Protective Clothing Purchase – Public Works

  • Discussion was held regarding the issue that the Public Works staff was having with regards to not enough clothing and boots during the main line water break on November 4, 2017.
  • CAO Parker recommended that Council purchase a pair Carhartt pants for each Public Works employee with their name embroidered on them to help with staff moral and spirit and to add uniformity to the crew.
  • The need for personal protective equipment and a set up for emergency water works was discussed.
  • Councillor Johnson recommended that the emergency water works supplies be forwarded to the Public Works Committee stating that he would work with the Public Works Foreman on this project.

MOTION # 2017-0252
Moved by Councillor Johnson that the Town of Wembley supply each public works employee with one pair of Carhartt pants or bibbed pants, embroidered with their names on them. CARRIED UNANIMOUSLY

11.5 Water Main Break Update

  • Discussion was held regarding the details of the water main line break on the weekend of November 3-5, 2017.
  • CAO Parker thanked and commended staff for how the team stepped up and handled the problem, noting that although she was on holidays at the time of the incident she never doubted that staff could handle the situation.
  • CAO Parker advised that she held a safety meeting with the Public Works Department to review and inforce protocol and procedures in emergency dig situations.

11.6 In Camera – Employee Issue

MOTION # 2017-0253
Moved by Councillor Underwood that Council go in camera.

CARRIED UNANIMOUSLY

MOTION # 2017-0254
Moved by Councillor Gundersen that Council out of camera.

CARRIED UNANIMOUSLY

  • Discussion was held regarding the circumstances of an employee dismissal.

12. COUNCIL REPORTS

12.1 None

13. ROUND TABLE

Councillor Gundersen

  • Asked if there had been any action from the owner of the properties on 100 th Avenue that wanted to put a new trailer on?
  • CAO Parker advised that she had sent the letter with the Councils direction and has not heard from the property owner.

Councillor Johnson

  • Commented how impressed he was with everyone during the main water line break noting that everyone did a great job.
Councillor Underwood
  • Attended the George Cuff presentation noting that it was awesome, humorous and very informative.
  • Kudos to the Public Works Department on the snow removal.
  • Impressed with how everyone dealt with the water situation. 
CAO Lori Parker
  • Reminder to staff about the Winter Gala and asked how many will be attending.
  • Provided Council with information on the Intermunicipal Meeting.
  • Advised that she is unable to get rid of the extra rooms that were booked for the AUMA conference so Town will have to pay for them.

Mayor Turnmire

  • Attended the George Cuff presentation, very informative, asked Council to review the package so it can be discussed at the next regular meeting of Council.
  • October 24 – attended the Encana supper with CEO from the Museum.
  • October 27 – attended the volunteer appreciation at the museum.
  • October 31 – Halloween was good, lots of kids, safe Halloween was well attended.
  • November 6 – attended the Fentanyl Presentation – informative and well attended.
  • November 8 – accepted a five hundred dollar donation from Encana for the Light the Night Tree and the food bank.
  • Advised that the negotiations for right of ways, design and pretender are done for the new water line and construction should start in the spring with hook up estimated for spring 2019.
  • November 11 – Remembrance Day Ceremony was well attended, estimates that between one hundred and fifty to two hundred people attended.
  • Advised that Holly Sorgen from Community Futures will be coming out to present to new and returning Council.
  • Advised that he would like to start a discussion regarding the upgrades that the County of Grande Prairie is planning for Range Road 712 and what the Town can do at the same time to upgrade our portion of the road.
  • Great job to all staff on the dealing with the main water line break.

14. ADJOURNMENT

MOTION # 2017-0255
Moved by Councillor McDonald that the meeting be adjourned at 8:55 p.m.
CARRIED UNANIMOUSLY