Mar 12, 2018

COUNCIL MINUTES MAR 12


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 12 th day of March 2018.


1. CALL-TO- ORDER

  • Deputy Mayor Johnson called the meeting to order at 6:57 p.m.
  • Councillor Gundersen
  • Councillor Underwood
  • Councillor McDonald
  • CAO Lori Parker
  • Administrative Assistant Tanya Skinner
  • Late: Mayor Turnmire (7:45)
  • Regrets: Councillor McCallum
  • LOA: Councillor Moncrieff

2. APPROVAL OF AGENDA

MOTION # 2018-0048 Moved by Councillor McDonald that the agenda be adopted as presented.

CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

Minutes of the Regular Meeting of Council held on February 26, 2018.

MOTION # 2018-0049 Moved by Councillor Gundersen that the minutes of the regular meeting of Council held on February 26, 2018 be adopted as presented. CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 None

5. FINANCE

5.1 Accounts Payable.

MOTION # 2018-0050 Moved by Councillor Underwood that the accounts payable, as identified in Schedule “A”, cheque # 20180155 to cheque # 20180215 totaling $117,276.09 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expense Statement and Monthly Statement.

MOTION # 2018-0051 Moved by Councillor Gundersen that the Revenue and Expense and Monthly Statement for the month of February 2018 be accepted as presented.

CARRIED UNANIMOUSLY

6. BY-LAWS

6.1 None

7. CAO REPORT

7.1 Attended the Regional Parks and Recreation meeting in Valleyview on March 8, 2018.

  • Advised that the regular appointment Council members were unavailable to attend the meeting with the Parks and Recreation Director and wanted to ensure that Wembley had proper representation at the meeting.
  • Important decisions are being made at these meetings that are going to affect the rate payers directly and Wembley needs to have a voice.
  • Recommends that Council give Christina Ketchum the Parks and Recreation Director for the Town of Wembley voting rights on behalf of Wembley if a Council member is unavailable.

MOTION # 2018-0052 Moved by Councillor Underwood that Christina Ketchum, Parks and Recreation Director, be authorized to vote on behalf of the Town of Wembley on items that arise at the Regional Parks and Recreation meetings when the appointed council representatives are not in attendance. CARRIED UNANIMOUSLY

7.2 – Employee Issues – In Camera

Moved to the end of the Agenda

8. OLD BUSINESS

8.1– AUMA re: Police Funding Letter.

  • Council accepts as information at this time.

9. REPORTS

MOTION # 2018-0053 Moved by Councillor Gundersen that the following reports be accepted as information:

9.1 Minutes of the Wembley Fire Department meeting held on March 1, 2018.

9.2 Wembley Fire Department February 2018 Call and Training Report.

9.3 County Enforcement and Animal Control Report for the month of February 2018.

9.4 Minutes of the Community Futures meeting held on November 9, 2017.

9.5 ISL – IDP Community Engagement Plan.

  • CAO Parker advised that the County of Grande Prairie will be doing all news releases and communications with regards to the IDP.

CARRIED UNANIMOUSLY

10. CORRESPONDENCE

10.1 GPRC Continuing Education – Sponsorship

  • Council accepts as information at this time.

10.2 Fletcher Mudryk LLP – CRA Audit

  • CAO Parker recommends that this service is not required as the Town has very limited dealings with the CRA.

MOTION # 2018-0054 Moved by Councillor McDonald that the CAO have authority to decline the CRA Audit services offered by Fletcher Mudryk at this time. CARRIED UNANIMOUSLY

10.3 Too Far. Too Fast re: Cannabis stores

  • Council accepts as information, noting that the Town will proceed with Land Use Planning accordingly.

10.4 NAEL Membership

  • Council accepts as information at this time.

10.5 National Volunteer Week April 15 – 21, 2018 – Mayor Proclamation.

Whereas, 13.3 million Canadian volunteers give their time to help others, contributing close to 2 billion volunteer hours per year; and

Whereas, volunteers in Wembley mentor our children, feed our hungry, comfort our lonely, beautify our green spaces, and fundraise for our charitable organizations; and

Whereas, Wembley’s volunteers are young, old, families, workers, retirees, men and women of all ages and backgrounds; and

Whereas, the collective result of the work done by our city’s volunteers is that Wembley is a more desirable place to live; and

Whereas, organizations in Wembley that rely on volunteers include such fundamental organizations as, Fire Department, Arena and Schools; and

Now, therefore, I, Tyrel Johnson, Deputy Mayor of the Town of Wembley, do hereby proclaim April 15 to 21, 2018, as National Volunteer Week, and urge my fellow citizens to recognize the crucial role played by volunteers in our community.

MOTION # 2018-0055 Moved by Councillor Underwood that the Town of Wembley proclaim April 15 – 21, 2018 National Volunteer Week. CARRIED UNANIMOUSLY

10.6 FCSS Volunteer Appreciation Banquet – April 18, 2018.

  • Tickets for the evening taken by:
  • Councillor Gundersen
  • Councillor Johnson
  • Councillor McDonald
  • Councillor Underwood

11. NEW BUSINESS

11.1 2018 AUMA Convention and Trade Show – September 26 – 28, 2018.

  • CAO Parker requests that Council advise if they will be attending the conference by the end of this week.

11.2 Grande Prairie and Region Destination Marketing Agreement.

  • CAO Parker recommends that Council support the request from Grande Prairie Regional Tourism to increase the destination marketing fees for camping at Sunset Park from one percent to two percent.

MOTION # 2018-0056 Moved by Councillor McDonald that Council authorize the CAO to sign the Destination Marketing agreement with Grande Prairie Regional Tourism on behalf of the Town of Wembley. CARRIED UNANIMOUSLY

11.3 Policy #HR 8 – Whistleblower Policy.

MOTION # 2018-0057 Moved by Councillor Underwood that the Town of Wembley adopt policy # HR8 – Whistleblower Policy – being a policy to provide a process for employees to report incidents of misconduct without fear of retribution. CARRIED UNANIMOUSLY

11.4 Cost estimate for Township Road 712.

MOTION # 2018-0058 Moved by Councillor Gundersen that Council accept as information at this time. CARRIED UNANIMOUSLY

12. COUNCIL REPORTS

Deputy Mayor Johnson

  • Attended the WASP meeting, there were three presenters and discussions were mostly regarding landowner rights.

13. ROUND TABLE

Deputy Mayor Johnson

  • Brief discussion regarding upcoming flood mitigation plans for areas throughout Town with the warming temperatures and amount of snow.
  • Asked CAO Parker to make some calls regarding selling access to the water from the storm drainage pond as the water level is already very high.

CAO Parker

  • Discussion was held regarding the need for three more radios in Public Works equipment, quotes are being obtained from Vector Communications and Expert Mobile and the equipment will be purchased from the lowest quote.

Mayor Turnmire (Presented by Administrative Assistant Tanya Skinner)

  • Will be attending the AAMDC Convention March 18 – 21, 2018 as a guest of the County of Grande Prairie No. 1.
  • Reminder of the special meeting of Council being held on March 19, 2018 with Mayor Bill Given to discuss the revenue sharing agreement with regards to Aquatera.
  • March 7, 2018 – attended a course in Grande Prairie on How to Lobby Government.
  • March 12, 2018 will be presenting to the Beaverlodge Council on behalf of the West County Traffic Safety Coalition.

MOTION # 2018-0059 Moved by Councillor Gundersen that Council recess for fifteen minutes at 7:40 p.m. CARRIED UNANIMOUSLY

Mayor Turnmire joined the meeting and resumed the position of chair at 7:55 p.m. after returning from his presentation to Beaverlodge Council on behalf of the West County Traffic Coalition.

MOTION # 2018-0060 Moved by Councillor Johnson that Council reconvene the regular meeting at 7:56 p.m. CARRIED UNANIMOUSLY

7.2 Employee Issues - In Camera

MOTION # 2018-0061 Moved by Councillor Johnson that Council move in camera at 7:57 p.m. CARRIED UNANIMOUSLY

MOTION # 2018-0062 Moved by Councillor Gundersen that Council move out of Camera at 8:29 p.m. CARRIED UNANIMOUSLY

Discussion regarding employee issues were held in camera.

MOTION #2018-0063 Moved by Councillor McDonald that the CAO review Valve Replacement Agreement between Aaron Halwa and the Town of Wembley and report back to Council. CARRIED UNANIMOUSLY

14. ADJOURNMENT

MOTION # 2018-0063 Moved by Councillor Johnson that the meeting be adjourned at 8:35 p.m.

**** special meeting after this motion 0064**