Apr 9, 2018

COUNCIL MINUTES APR 9


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 9th day of April 2018.

1. CALL-TO-ORDER

  • Mayor Turnmire called the meeting to order at 6:58 p.m.
  • Councillor Gundersen
  • Councillor Johnson
  • Councillor Underwood
  • Councillor McDonald
  • CAO Lori Parker
  • Administrative Assistant Tanya Skinner
  • Regrets: Councillor McCallum
  • LOA: Councillor Moncrieff

2. APPROVAL OF AGENDA

MOTION # 2018-0078
Moved by Councillor Gundersen that the agenda be adopted with the addition of:
8.4 – Mechanical Service Contract
8.5 – Wastewater Partnership CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

Minutes of the Regular Meeting of Council held on March 26, 2018.

MOTION # 2018-0079
Moved by Councillor Johnson that the minutes of the regular meeting of
Council held on March 26, 2018 be adopted as presented. CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 7:30 p.m. - Encana

  • Encana Representatives: Patsy Vic, Mike Christiansen and Jasone Blazevic.
  • Representatives from Encana thanked Council for the opportunity to meet with them and provide an update on Encana’s past and upcoming activity as part of their Outreach Program.
  • Encana is the leading Energy Producer in North America.
  • 2017 was Encana’s safest year on record, for three years in a row.
  • Encana has a strong commitment to safety, responsible water use, keeping communities and residents informed with their Courtesy Matters Program which has been running for ten years and is becoming an industry standard.
  • Encana also has a strong commitment to investing into and being involved in communities.
  • Involved with the Wapiti Area Synergy Partnership (WASP) in mitigating ongoing issues.
  • Will again be participating in the upcoming food bank drive.
  • Encana representatives thanked Council for their time and excused themselves at 7:55 p.m.

MOTION # 2018-0080
Moved by Councillor Gundersen that Council recess for five minutes at 7:58 p.m. CARRIED UNANIMOUSLY

MOTION # 2018-0081
Moved by Councillor Underwood that Council reconvene at 8:03 p.m. CARRIED UNANIMOUSLY

4.2 8:00 p.m. – Public Works Foreman, Donald MacNeil

  • Introductions were done around the table.
  • Donald provided Council with a brief history of his past experience.
  • Council welcomed Donald to the team.
  • Donald advised that Well six went down on Sunday afternoon and so they have been dealing with that issue.
  • Donald thanked Council for the opportunity and excused himself at 8:15 p.m.
  • Water Operator Ron Emslie joined the meeting to update Council on the issues with Well Six.
  • Ron advised that the pump and pipe have all fallen to the bottom of the well and that he is working on arrangements to fish it out.
  • Councillor Johnson advised that if Ron could get him a sample of the pipe before the end of the meeting he would take it with him to work in the morning and make all the fishing arrangements as they have all the tools required.
  • Ron advised that Well Six is going to be down for a few days while repairs are completed.
  • Ron excused himself to go get a piece of pipe for Councillor Johnson.

5. FINANCE

5.1 Accounts Payable.

MOTION # 2018-0082
Moved by Councillor Underwood that the accounts payable, as identified in Schedule “A”, cheque # 20180249 to cheque # 20180295 totaling $286,632.89 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expense Statement and Monthly Statement.

MOTION # 2018-0083
Moved by Councillor MacDonald that the Revenue and Expense and Monthly Statement for the month of March 2018 be accepted as presented. CARRIED UNANIMOUSLY

5.3 Budget Deliberations

  • Moved to the end of the Agenda.

6. BY-LAWS

6.1 Bylaw #705 – Designation of Officers Bylaw #705 – A Bylaw of the Town of Wembley in the Province of Alberta to establish positions to carry out the powers, duties and functions of designated officers.

MOTION # 2018-0084
Moved by Councillor Johnson that By-law # 705 receive first reading. CARRIED UNANIMOUSLY

MOTION # 2018-0085
Moved by Councillor Gundersen that By-law # 705 receive second reading. CARRIED UNANIMOUSLY

MOTION # 2018-0086
Moved by Councillor Underwood that By-law # 705 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2018-0087
Moved by Councillor Johnson that By-law # 705 receive third and final reading. CARRIED UNANIMOUSLY

7. CAO REPORT

7.1 Attended the Intermunicipal meeting in Hythe on March 21, 2018.

8. OLD BUSINESS

8.1 Valve Replacement Project

  • CAO Parker advised that the Valve Insertion Machine is actually owned by Any Time Trucking
  • There is approximately twenty-six thousand dollars left owing on the piece of equipment and Delmar Soldan, the owner of Any Time Trucking would sell it to the Town of Wembley for the amount that is left owing, as he is not interested in completing the original Valve Insertion Contract that was made with Aaron Halwa.

MOTION # 2018-0088
Moved by Councillor Johnson that the Town of Wembley purchase the Valve Insertion Machine from Any Time Trucking for the amount left owing pending an inspection of the machine. CARRIED UNANIMOUSLY

8.2 Revenue Sharing Agreement

  • Discussion was held regarding the contract.
  • CAO Parker advised that there are a few details that she will clarify prior to authorizing.

8.3 Source Energy Access

  • CAO Parker advised that there has been a lot of comments on Facebook and calls to the office from residents concerned about the temporary approach that Source Energy has built off of 97 th Street for trucks accessing their yard.
  • CAO Parker met with Bart McAllister from Source Energy on site and watched a semi-truck make the turn, noting that it was tight however the truck did not cross over into the oncoming traffic lane.
  • Bart agreed that the turn was a little too tight and agreed to extend the approach by fourteen feet.
  • CAO Parker also went for a tour of the yard and buildings while she was with Bart and advised Council that on Tuesday evening Bart would do a tour for Council.
  • No Council was available for the tour.

8.4 Mechanical Service Contract

  • CAO Parker advised that she had completed the Mechanical Service Contract for Glenn Turner.
  • Council reviewed and discussed terms of the contract.
  • CAO Parker thanked Councillor McDonald for providing a sample contract.

MOTION # 2018-0089
Moved by Councillor McDonald that the Town of Wembley enter into a Mechanical Service Contract with Glenn Turner. CARRIED UNANIMOUSLY

8.5 Wastewater Partnership

  • CAO Parker advised that a proposal for a wastewater partnership was received from Remote.
  • CAO recommends not entering into the agreement and advises that the Town should engage the services of ISL Engineering for the wastewater project, right from recommendations to completion.
  • Councillor Johnson advised that Councillor McCallum has expertise in the wastewater field and would be good to keep in the loop with the engineers.

MOTION # 2018-0090
Moved by Councillor Johnson that the Town of Wembley engage the services of ISL Engineering to consult on the Wastewater Treatment Plant project. CARRIED UNANIMOUSLY

9. REPORTS

MOTION # 2018-0091
Moved by Councillor McDonald that the following reports be accepted as information: CARRIED UNANIMOUSLY

9.1 Minutes of the FCSS Advisory Board meeting held on March 21, 2018.

9.2 Minutes of the GPREP Planning and Coordinating meeting held on March 15, 2018.

9.3 Minutes of the GPREP Regional Emergency Management Committee meeting held on March 15, 2018.

9.4 Associated Engineering Status Report re: Wembley Water Pipeline.

9.5 Highlights of the Peace Library System Board meeting held on March 24, 2018.

9.6 Alberta Summer Games update.

9.7 County Enforcement and Animal Control reports for the month of March.

9.8 Wembley Fire Department March 2018 Call and Training Report.

9.9 Minutes of the Wembley Fire Department General Meeting held on April 5, 2018.

9.10 Watt Consulting Group Progress Report re: Handibus Feasibility Study.

9.11 Minutes of the Public Works meeting held on April 4, 2018.

10. CORRESPONDENCE

10.1 Email from Bernd Manz, Aquatera re: Aquatera Shareholder Update.

  • Council accepts as information.

10.2 Alberta Municipal Affairs re: City of Grande Prairie ICF ACP grant approval.

  • The City received two hundred thousand dollars.

10.3 Alberta Municipal Affairs re: County of Grande Prairie No. 1 ICF ACP grant approval.

  • The County of Grande Prairie received two hundred thousand dollars.

10.4 Request to house urban chickens.

  • Discussion was held regarding the request to house urban chickens.

MOTION # 2018-0092
Moved by Councillor Johnson that the request to house urban chickens be denied as per By-Law 700. CARRIED UNANIMOUSLY

10.5 Peace Regional Fire Chiefs re: 2018 Northern Heat Conference sponsorship.

MOTION # 2018-0093
Moved by Councillor McDonald that the Town of Wembley donate five hundred dollars to the 2018 Northern Heat Conference. CARRIED UNANIMOUSLY

10.6 Beaverlodge Regional High School re: Awards

  • Discussion was held regarding changing the criteria of the grant.
  • Councillor Underwood will present the grant at the ceremony on June 5, 2018.

MOTION # 2018-0094
Moved by Councillor Underwood that the Town of Wembley offer one grant in the amount of four hundred dollars to a student from Beaverlodge Regional Highschool that is pursuing education in Municipal Government, Economic Development or Emergency Services. CARRIED UNANIMOUSLY

11. NEW BUSINESS

11.1 Community Award

  • Council reviewed all nominations.

MOTION # 2018-0095
Moved by Councillor Johnson that the 2017 Community Award be awarded to Pam Decker. CARRIED UNANIMOUSLY

11.2 What’s Up Wembley

  • CAO Parker and Councillor Johnson will be manning the table this year.
  • Information on the Handibus study will be displayed.

11.3 Alberta Municipal Affairs re: Municipal Accounting Program

  • CAO Parker advised that this is a check up on Municipalities to ensure Viability.
  • Wembley was not selected this year.

11.4 Strategic Planning

  • Mayor Turnmire would like to start the process for detailed strategic planning.

12. COUNCIL REPORTS

12.1 None

13. ROUND TABLE

CAO Parker

  • Advised that the Audit Committee consisting of herself, Mayor Turnmire, Councillor McDonald will be reviewing the financials with the accountants on April 16, 2018 at 1:30 p. m.
  • Notification was received regarding the Step Application and the Town was approved for three summer students.
  • Advised Council that Lane (Tucker) Williams has been rehired.

Mayor Turnmire

  • Would like to have County CAO and Ross Sutherland in as a delegation to discuss RR 712.
  • Advised that Andy Beal – Chair of Aquatera Board has requested a delegation.
  • March 27, 2018 met with Canadian Fiber Optics, a fiber optics and infrastructure consulting company that is looking to bring this service to the area.
       Requested a proposal and information from the company.
  • April 5, 2018, attended the Intermunicipal Meeting.
  • April 9, 2018 attended a meet and greet with Minister of Economic Development and Trade – Deron Bilous.
  • Asked Council who would be attending the Summer Games Open House.

BUDGET DELIBERATIONS

  • Discussion was held regarding budget scenarios.

14. ADJOURNMENT

MOTION # 2018-0096
Moved by Councillor Johnson that the meeting be adjourned at 10:20 p.m.

LAST MOTION # SPECIAL BUDGET MEETING MOTION 2018-0097