May 14, 2018

COUNCIL MINUTES MAY 14


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 14 th day of May 2018.


1. CALL-TO-ORDER

  • Mayor Turnmire called the meeting to order at 6:59 p.m.
  • Councillor Gundersen
  • Councillor McCallum
  • Councillor Johnson
  • Councillor Underwood
  • Councillor McDonald
  • CAO Lori Parker
  • Administrative Assistant Tanya Skinner
  • LOA: Councillor Moncrieff

2. APPROVAL OF AGENDA

MOTION # 2018-0114
Moved by Councillor McCallum that the agenda be adopted with the addition of:

8.2 Aquatera letter of intent. CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Meeting of Council held on April 23, 2018.

MOTION # 2018-0115
Moved by Councillor McDonald that the minutes of the regular meeting of
Council held on April 23, 2018 be adopted as presented. CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 7:30 p.m. – Wembley & District Agricultural Society

  • President Tanya Skinner and Facility Administrator Jessica Guimond thanked Council for the opportunity to address them and provide an update of the AG Society.
  • Tanya reviewed financial statements as well as utility summaries expressing concern in the dramatic increase in operating costs simply in gas, electricity and water and sewer services.
  • Tanya advised that the board is struggling with membership as well as volunteers, explaining the vital role that volunteers play in the success of the facility.
  • The biggest volunteer base comes from the minor hockey association and that there are few people from the community outside of hockey that get involved.
  • Discussion was held regarding the importance of the Facility Administrator being a full-time position so that they can focus more time on generating revenue and membership in different and unique ways.
  • The AG Society has respectfully requested financial assistance from the Town of Wembley to be able to pay a competitive full-time wage for the position of the Facility Administrator.
  • Council stated that they support the success of the Society and expect to see significant gains with an increase in the Facility Administrators hours.
  • Tanya and Jessica thanked Council for their time and excused themselves at 7:50 p.m.

4.2 8:00 p.m. – Dave McRae, ISL Engineering (IDP)

  • Dave McRae introduced himself and thanked Council for the opportunity to provide an update.
  • Dave explained ISL’s role in the development of the IDP stating that they will be working with the County of Grande Prairie, Wembley, Beaverlodge, Sexsmith and Hythe.
  • Considerations will be made during the IDP process with regards to fifty-year population projections, land supply, growth rates, consumption rates, industrial development and the planned interchange.
  • Dave thanked Council for their time and excused himself at 8:25 p.m.

5. FINANCE

5.1 Accounts Payable.

MOTION # 2018-0116
Moved by Councillor Johnson that the accounts payable, as identified in Schedule “A”, cheque # 20180372 to cheque # 20180449 totaling $190,900.66 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expense and Monthly Statement for April 2018

MOTION # 2018-0117
Moved by Councillor McCallum that the Revenue and Expense and Monthly Statement for the month of April 2018 be accepted as presented. CARRIED UNANIMOUSLY

5.3 Auditors Management Letter and 2017 Audit Financial Report

  • CAO Parker advised that herself, Mayor Turnmire and Councillor McDonald attended the Auditors meeting.
  • The Town has an operating surplus of eight four thousand two hundred and thirty-seven dollars, with fourteen thousand forty-seven being put into Parks and Recreation reserve.

MOTION #2018-0118
Moved by Councillor MacDonald that the operating surplus in the amount of seventy thousand one hundred ninety be moved into reserve. CARRIED UNANIMOUSLY

5.4 Budget Highlights and 2018 Budget

  • CAO Parker advised that the budget is complete with a minor adjustment for the purchase of the new fire vehicle.
  • The residential mill rate is set at 10.0567 and the non-residential mill rate is set at 14.2157.

6. BY-LAWS

6.1 By-law 706

A By-law to Authorize the Rates of Taxation to be levied against Assessable Property within the Town of Wembley for the 2018 Taxation Year.

MOTION # 2018-0119
Moved by Councillor Johnson that By-law # 706 receive first reading. CARRIED UNANIMOUSLY

MOTION # 2018-0120
Moved by Councillor Gundersen that By-law # 706 receive second reading CARRIED UNANIMOUSLY

MOTION # 2018-0121
Moved by Councillor MacDonald that By-law # 706 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2018-0122
Moved by Councillor Underwood that By-law # 706 receive third and final reading. CARRIED UNANIMOUSLY

6.2 By-law 693(B)

A By-law of the Town of Wembley in the Province of Alberta for the purpose of amending schedule “A” of the Water Utility Bylaw 693.

MOTION # 2018-0123
Moved by Councillor Johnson that By-law # 693(B) receive first reading. CARRIED UNANIMOUSLY

MOTION # 2018-0124
Moved by Councillor Gundersen that By-law # 693(B) receive second reading. CARRIED UNANIMOUSLY

MOTION # 2018-0125
Moved by Councillor MacDonald that By-law # 693(B) receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2018-0126
Moved by Councillor Underwood that By-law # 693(B) receive third and final reading. CARRIED UNANIMOUSLY

7. CAO REPORT

7.1 Attended ISL Intermunicipal Development Plan meeting held on May 9, 2018.

  • Discussion was held regard the proposed two-mile fringe area as well as potential annexation.

7.2 Attended the Mackenzie Municipal Services Agency Planning and Development Seminar in Peace River on May 11, 2018.

  • Good information regarding the legalization of Cannabis and the requirements of Municipalities and the Land Use By-Laws.
  • CAO Parker inquired about the services of the agency noting that the flat rate cost would not be worth the amount that the Town of Wembley would utilize their services.

8. OLD BUSINESS

8.1 Township Road 712

  • CAO Parker advised that as per Councils instructions she has been in negotiations with the County of Grande Prairie with regards to the funding for the work to be done to the portion of TWP 712 that is the responsibility of the Town of Wembley.
  • The Town of Wembley will pay the County of Grande Prairie eighty thousand dollars per year, interest free for the next five years.
  • CAO Parker noted that the Town can use the funding from the Transportation grant yearly to make the payment.

8.2 Aquatera – Letter of Intent.

  • Discussion was held regarding the intent of the Town to turn over water infrastructure to Aquatera upon completion of the water line.

MOTION # 2018-0127
Moved by Councillor Johnson that the Council of the Town of Wembley authorize Mayor Turnmire to sign the letter of intent with Aquatera on behalf of the Town of Wembley. CARRIED UNANIMOUSLY

9. REPORTS

MOTION # 2018-0128
Moved by Councillor McDonald that the following reports be accepted as information: CARRIED UNANIMOUSLY

9.1 Minutes of the Public Works Committee meeting held on May 2, 2018.

  • CAO Parker advised that there is no longer a burn pile at the Public Works yard due to security and safety reasons.

9.2 Wembley Fire Department April 2018 Call and Training Report.

  • CAO Parker advised that she received an email from Fire Chief Smith confirming that the department should see the new fire vehicle approximately mid June.

9.3 Grande Prairie Regional Handibus Study – Progress Report – May 1, 2018.

  • CAO Parker reminded Council that there is a meeting Tuesday May 15, 2018 at Clarkson Hall at 2:30 p.m.

9.4 Minutes of the GPREP Planning and Coordinating meeting held on April 19, 2018.

  • CAO Parker advised that they will be having a special meeting to set priorities.
  • Municipalities that are part of the GPREP Partnership will see a three percent increase in fees in 2019.

9.5 Minutes of the Community Futures Board of Directors meeting held on March 8, 2018.

9.6 County Enforcement and Animal Control Report for the month of April 2018.

9.7 Minutes of the MPE Road Needs Assessment meeting held April 20, 2018.

  • Sidewalk and road assessments are being completed for Wembley, Sexsmith, Beaverlodge, Hythe and the County of Grande Prairie.

9.8 Minutes of the Parks and Recreation Committee meeting held on April 24, 2018.

10. CORRESPONDENCE

10.1 Alberta Municipal Affairs – Hythe’s ACP grant application for Employee Safety Framework project approval letter.

  • Grant was approved for ninety-three thousand one hundred and twenty dollars under the Intermunicipal Collaboration component in support of the Employee Safety Framework project.

10.2 Letter from Mayor Given re: ICF and service delivery.

10.3 Alberta Seniors and Housing re: Declaration Seniors’ Week – June 3 – 9, 2018.

MOTION # 2018-0129
Moved by Councillor Johnson that the Council of the Town of Wembley declare June 3 – 9, 2018, Seniors’ Week. CARRIED UNANIMOUSLY

10.4 County of Grande Prairie FCSS, Bi-annual Seniors’ Tea – June 7, 2018.

MOTION # 2018-0130
Moved by Councillor Johnson that the Council of the Town of Wembley donate a door prize in the value of one hundred dollars to the Senior’s Tea. CARRIED UNANIMOUSLY

10.5 City of Grande Prairie – Municipal Government Day, Tuesday June 12, 2018 at
Revolution Place.

10.6 Keyera North Wapiti Pipeline project update.

11. NEW BUSINESS

11.1 ATB request to close 100 Street from 12 noon to 1 p.m. on July 17, 2018 for Street Performers Sneak Peak.

MOTION # 2018-0131
Moved by Councillor Underwood that the Council of the Town of Wembley authorize the closure of 100 Street on July 17, 2018 from 12:00 p.m. until 1:00 p.m. for the Street Performers Sneak Peak. CARRIED UNANIMOUSLY

11.2 Email from Bernd Manz, Aquatera re: Waste Water Treatment Plant.

  • CAO Parker advised that she has been in discussions with Aquatera regarding Aquatera funding the capital costs of the one point two million dollars that is the Towns portion of the treatment plants, not funded by grants, if it is the intention of Council to turn over all infrastructure to Aquatera.
  • Council confirmed that at this time it is still their intention to eventually turn over all sewer infrastructure to Aquatera.
  • CAO Parker advised that she will continue talks with Aquatera.

11.3 Appointment of County of Grande Prairie Weed Inspectors for 2018.

MOTION # 2018-0132
Moved by Councillor Underwood that the Town of Wembley appoint Kirsten Rodacker, Tiffany Petkau and Tracelle Hinze as weed inspectors from the County of Grande Prairie for the 2018 season.
CARRIED UNANIMOUSLY

12. COUNCIL REPORTS

Councillor McDonald

  • Advised that he attended the meeting at the arena with the engineers doing the feasibility study for the proposed expansion.
  • Advised that the building is in better shape than thought.

Councillor Underwood

  • Attended the Wembley Elementary School Council meeting where it was announced that in September the Elementary school will be Pre-Kindergarten to Grade Three and Helen E Taylor School will be Grade Four to Grade Nine.

Councillor McCallum

  • Attended the Water North Coalition meeting noting that he is learning a lot about legislation and education of water related issues.

13. ROUND TABLE

Councillor Gundersen

  • Suggested maybe doing a competition for most improved yard.
  • Noted that he was walking around Town and noticed how much garbage and junk people have in their yards.
  • Advised that the trucks turning into the temporary approach for Source Energy are pulling into the oncoming traffic lane.
  • Advised that he is now Chair of the Library Board.

Councillor Johnson

  • On Wednesday May 16, 2018 the Fire Department is holding their recruitment BBQ.
  • Wembley Fire Department also participated in the regional recruitment days.
  • Attended the Northern Heat Fire Training noting that it was an excellent experience with much value.

Councillor Underwood

  • Advised that the Grand reopening of the new Sunset Park Playground will be on June 22, 2018.
  • Attended the Peace Library Conference stating it was not a great conference.

CAO Parker

  • Noted that the house on ninety fourth street that the Town acquired through municipal acquisition was listed today as is for seventy-five thousand dollars.
  • Advised that Glenn Turner is no longer living in the Public Works yard or contracting for the Town in any way.
  • Stated that the two new Public Works employees are doing very well.
  • Public Works employee has requested to set up a trailer for the summer at Sunset Park until such time he can find a place to rent.

MOTION # 2018-0133
Moved by Councillor Johnson that the Town of Wembley offer an Employee Rental Rate at Sunset Park in the amount of two hundred and fifty dollars per month.

CARRIED UNANIMOUSLY

Mayor Turnmire

  • Advised Council that Sargent Gallant from the Beaverlodge RCMP Detachment will be at the next Council meeting to discuss priorities or concerns the Town may have.
  • Noted that there will be approximately one thousand six hundred new employees at the hospital next year when it opens.
  • Noted that the Grande Prairie Regional Tourism Annual General Meeting will be coming up soon and will advise of the date.
  • Reminder that Council members will be doing lunch for the staff for Public Works week on Tuesday May 22, 2018.

14. ADJOURNMENT

MOTION # 2018-0134
Moved by Councillor McDonald that the meeting be adjourned at 9:45 p.m.