Jan 14, 2019

Council Minutes Jan 14


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 14 th day of January 2019.


1. CALL-TO-ORDER

Mayor Turnmire called the meeting to order at 6:58 p.m.

  • CAO Lori Parker
  • Councillor Gundersen
  • Councillor Moncrieff
  • Councillor Johnson
  • Councillor Underwood
  • Councillor Guimond
  • Administrative Assistant Tanya Skinner
  • Regrets: Councillor McCallum

2. APPROVAL OF AGENDA

MOTION # 2019-0001
Moved by Councillor Moncrieff that the agenda be adopted as presented with the addition of:

10.1 – Minutes of the Public Works Committee meetings held on December 12, 2018 and January 9, 2019. CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular meeting of Council held on December 10, 2018.

MOTION # 2019-0002
Moved by Councillor Johnson that the minutes of the Regular meeting of Council held on December 10, 2018 be adopted as presented. CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 7:30 p.m. – Parks and Recreation Director Christina Ketchum

  • Christina reviewed the results of the survey with Council and discussion was held regarding the priorities of Council based on the results.
  • Survey results revealed the biggest thing that residents would like to see in the sports field is an outdoor rink.
  • Discussion was held regarding Ducky Park, Skate Park, Outdoor Skating Rink, Outdoor Gym, Dog Park, Walking Trails and the Flood Mitigation Pond on the east side of town.
  • Christina advised that she has spoke with the AG Society regarding the proposed expansion noting that the decision to proceed or not with the expansion needs to be made within the next six months because if they choose not to move forward with the project then the Town will have to revisit the Field House Plan as there is a real need for accommodations to the sports field with dressing rooms and washrooms for football, soccer and other user groups.
  • Repair and maintenance issues were discussed regarding the skatepark.
    • Administration has reached out to the Skatepark Committee over the last year regarding the skatepark requirements and the funds that are allocated.
    • There has been no action or response from the committee.
    • There are safety issues that need to be addressed with the opening in spring this year.

MOTION # 2019-0003
Moved by Councillor Johnson that Administration advise the Skatepark Committee that the Town of Wembley will be making arrangements this spring for the necessary repairs and maintenance that needs to be completed at the skatepark and that the allocated funds in the skatepark account will be used to complete the work. CARRIED UNANIMOUSLY

  • Discussion was held regarding the flood mitigation pond on 92 nd street in the east end of Town.
    • Talks of possibly stocking the pond with fish as well as a dock and making it accessible for outdoor water sports such as paddle boarding.
  • Council outlined the top three priorities for Christina to proceed with as follows:
    • Dog Park
      • Proposed for the flood plain located in Sunset Park west of the firepit.
      • Obtain pricing on fencing of the area, necessary tree removal and any liability concerns.
    • Outdoor Skating Rink/Multi Season Use Area (basketball nets, badminton, tennis area)
      • Obtain design proposal and pricing, along with details as to requirements of the Public Works Department with regards to set up, infrastructure and maintenance.
    • Walking Trails
      • Obtain design proposal and pricing.
      • Council wants to see a firm plan and cost on this project.
  • Discussion was held regarding the possibility of outdoor gym equipment being placed along the walking trails.
    • Christina noted that the committee had discussed the idea of an outdoor gym in the green space next to the playground in the new subdivision on 99 th St.

5. FINANCE

5.1 Accounts Payable.

MOTION # 2019-0004
Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule “A”, cheque # 20181273 to cheque # 20181417 totaling $4,239,188.07 be ratified. CARRIED UNANIMOUSLY

5.2 Monthly Statement for December 2018.

MOTION #2019-0005
Moved by Councillor Moncrieff that the Council approve the Monthly Report for the month of December 2018. CARRIED UNANIMOUSLY

  • CAO Parker advised that there is no Revenue and Expense statement for December as it is still open to complete year end.

6. PUBLIC HEARING

6.1 None

7. BY-LAWS

7.1 Bylaw #716 – Borrowing By-law
Bylaw #716 – A Bylaw of the Town of Wembley in the Province of Alberta to establish and regulate borrowing.

MOTION # 2019-0006
Moved by Councillor Johnson that By-law # 716 being a Bylaw of the Town of Wembley in the Province of Alberta to establish and regulate borrowing receive first reading. CARRIED UNANIMOUSLY

MOTION # 2019-0007

Moved by Councillor Gundersen that By-law # 716 receive second reading. CARRIED UNANIMOUSLY

MOTION # 2019-0008

Moved by Councillor Underwood that By-law # 716 receive all three readings at this meeting. CARRIED UNANIMOUSLY

MOTION # 2019-0009
Moved by Councillor Guimond that By-law # 716 receive third and final reading. CARRIED UNANIMOUSLY

8. CAO REPORT

8.1 Attended the GPREP meeting held on December 13, 2018.

8.2 Attended the ICF meeting on January 8, 2019.

  • Advised that John Simpson’s services have been retained.
  • The next ICF – CAO meeting is on February 13, 2019.
  • Councillor Johnson noted that a strong voice for Wembley is important and recognizing that the ICF and IDP planning are two very different items as well as the importance of Council having a clear understanding of the difference between Revenue Sharing and Cost Sharing.

MOTION # 2019-0010
Moved by Councillor Underwood that the CAO Report be accepted as information. CARRIED UNANIMOUSLY

9. OLD BUSINESS

9.1 Snow Removal Policy # PW15

MOTION # 2019-0011
Moved by Councillor Johnson that approve the Snow Removal Policy as per the consensus of the Public Works Committee with the recommendation of change making 94 th Street the first priority blue. CARRIED UNANIMOUSLY

9.2 Letter from the County of Grande Prairie denying financial request for a new fire truck.

  • Council accepts as information. 9.3 Source Energy Services Open House – January 21, 2019.
  • CAO Parker advised that this Open House will be held at the Town Hall from 6:00 p.m. – 8:00 p.m.
  • CAO Parker noted that she will provide Council with an information sheet regarding all of Source Energy’s Development Permit applications and Public Hearings dates.

10. REPORTS

MOTION # 2019-0012

Moved by Councillor Underwood that the following reports be accepted as information: CARRIED UNANIMOUSLY

10.1 Minutes of the Public Works Committee meetings held on December 12, 2018 and January 9, 2019.

10.2 Wembley Fire Department November and December 2018 Incident and Training Reports.

10.3 Minutes of the Wembley Fire Department Annual General meeting held on January 3, 2019.

10.4 Minutes of the Parks and Recreation Committee meeting held on December 12, 2018 and request of Council to grill hotdogs for Family Day.

  • Councillors Gundersen, Moncrieff and Johnson volunteered to cook.

10.5 County Enforcement and Animal Control reports for the month of December 2018.

10.6 Minutes of the GPREP Planning and Coordinating meeting held on December 13, 2018.

10.7 ICF meeting summaries for Wembley, Sexsmith, Beaverlodge and Hythe Transitional Solutions Inc. held on November 13 & 14, 2018.

  • CAO Parker advised that there is an ICF meeting with representatives from the Wembley & District Agricultural Society on Wednesday, January 16, 2019.

10.8 Letter of Service and comments for the January 6, 2019 IDP meeting from John Simpson.

10.9 Atco 2017 Franchise Report

MOTION # 2019-0013

Moved by Councillor Gundersen that Council recess for five minutes at 8:27 p.m. CARRIED UNANIMOUSLY

MOTION # 2019-0014
Moved by Councillor Johnson that Council reconvene at 8:33 p.m. CARRIED UNANIMOUSLY

11. CORRESPONDENCE

11.1 Fletcher Mudryk LLP – Audit Planning letter and Independence letter.

MOTION # 2019-0015
Moved by Councillor Moncrieff that Council accept the Audit Planning letter and Independence letter from Fletcher Mudryk LLP, as information. CARRIED UNANIMOUSLY

11.2 Community Foundation – Invitation to attend “Together Alberta” – January 25 th commencing at 9 a.m.

  • Councillor Guimond advised that she will be attending.

11.3 Tidewater project update – Dimsdale mainline 8-25-71-7W6M to 15-30-71-8-W6M.

11.4 Invitation from County of Grande Prairie to attend the Municipal Curling Bonspiel being held on February 2, 2019.

  • No Council are available to attend.

11.5 Email from Glen Olson re: Security Patrols

MOTION # 2019-0016
Moved by Councillor Johnson that Council accept as information. CARRIED UNANIMOUSLY

12. NEW BUSINESS

12.1 NuVista Energy Ltd. – Donation of $15,000.00 received for a tin roof for the Wembley Community Hall.

13. COUNCIL REPORTS

13.1 None

14. ROUND TABLE

Councillor Moncrieff

  • Wished all Council a Happy New Year.

Councillor Underwood

  • Complimented how well maintained the walking trails have been, noting that the dog waste stations always have bags in them.

CAO Parker

  • Submitted Letter of Resignation advising that her last day will be March 15, 2019 and asked Council what their top priorities are prior to her leaving.

MOTION # 2019-0017
Moved by Councillor Johnson that the Council regretfully accepted the CAO’s resignation.

MOTION # 2019-0018
Moved by Councillor Johnson that the Town hire the services of a recruiting company to fill the position of CAO. CARRIED UNANIMOUSLY

Mayor Turnmire

  • December 14 – Attended Premier Notely’s announcement of the twinning of Hwy 40 and the interchange on 43X.
  • December 19 – Attended a meeting with Nautico Energy regarding the new Methanol Plant.
  • December 21 – Attended the Helen E Taylor brunch.
  • January 8 – Attended ICF meeting.
  • January 9 – Meeting with Allan Gagnon – NuVista, thanking them for the donation.
  • Asked CAO Parker which department the Healthy Communities Grant initiative would fall under?
    • CAO Parker advised it would be FCSS.
  • Noted that tours of Grande Prairie and Fort McMurry are underway to decide who will host the 2022 Arctic Winter Games.
  • Advised Council that AUMA has put out a survey for all Council members regarding Municipal Governance Resolution Process.
  • Advised that he will be attending the Stars Lottery Launch at Revolution Kia on January 18, 2019.

15. ADJOURNMENT

MOTION # 2019-0019
Moved by Councillor Underwood that the meeting be adjourned at 8:58 p.m. CARRIED UNANIMOUSLY