Council Minutes - April 13, 2015
MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 13th day of April, 2015.
1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 6:58 p.m.
CAO Lori Parker
Administrative Assistant Tanya Lamouroux
Regrets: Councillor Anaka
2. APPROVAL OF AGENDA
MOTION # 2015-0074
Moved by Councillor Moncrieff that the agenda be adopted as presented.
3. ADOPTION OF MINUTES
MOTION # 2015-0075
Moved by Councillor Moncrieff that the minutes of the regular meeting held on March 30, 2015 be adopted as presented. CARRIED UNANIMOUSLY
5.1 MOTION # 2015-0076
Moved by Councillor Johnson that the accounts payable, as identified in Schedule "A", cheque number 20150272 – 20150333 in the amount of $96,018.27 be ratified. CARRIED UNANIMOUSLY
5.2 MOTION # 2015-0077
Moved by Councillor Robichaud that the Monthly Statement and Revenue and Expense Statement – March 2015 be accepted as presented.
5.3 CAO Parker advised that the Audit Committee met with Fletcher Mudryk to review the financial statements on April 8, 2015.
MOTION # 2015-0078
Moved by Councillor Johnson that the Consolidated Financial Statement as prepared by Fletcher Mudryk be approved as presented.
MOTION # 2015-0079
Moved by Councillor Johnson that the withdrawal of $281,654.00 from the subdivision reserve for water and sewer infrastructure expenditures to the Philip J Currie Dinosaur Museum be approved. CARRIED UNANIMOUSLY
MOTION # 2015-0080
Moved by Councillor Johnson that the operating contingency in the amount of $182,604.00 be allocated to the general operating reserve.
6. PUBLIC HEARING
8. CAO REPORT
8.1 Town Policy 155: Upon the return from a convention, seminar or meeting, in which the Town has paid the expenses for the Council Member or CAO to attend an event, a verbal report is to be provided to Council at the next Regular Council Meeting.
MOTION # 2015-0081
Moved by Councillor Moncrieff that Town Policy # 155 be approved.
8.2 Discussion regarding Noise By-Law #609. A complaint and request was received by a resident regarding the noise By-Law, and that the By-Law be amended to adopt specific quiet hours. Bylaw #609 as well as other municipality's bylaws were reviewed.
MOTION # 2015-0082
Moved by Councillor Johnson that By-Law #609 require no further review and that no amendments will be made to this bylaw. CARRIED UNANIMOUSLY
8.3 CAO Parker advised that the Small Communities Fund Grant was completed and submitted on time in the amount of $2,170,000.00.
9.1 Minutes of the Public Works Meeting held on April 1, 2015
Discussion regarding the shortage of parking when events are being held. CAO Parker advised that extending the parking lot at the arena is not an option for this year due to financial restraints.
Mayor Turnmire asked for the Public Works minutes to be revised to show that the dirt pile at the museum could possibly be used by Town after the County has no more use for it.
9.2 Minutes of the Wembley Fire Department meeting held on April 4, 2015.
9.3 Minutes of the Peace Library System meeting held on March 21, 2015.
9.4 County Enforcement Peace Officer and Animal Control Services report for the month of March 2015.
9.5 West Grande Prairie County Solid Waste Management Authority Financial Statements – December 31, 2014.
MOTION # 2015-0083
Moved by Councillor Jones to accept the reports as information.
10.1 Request to become FCSS Advisory Board Member.
MOTION # 2015-0084
Moved by Councillor Robichaud that Carrie Tapson be appointed to the FCSS Advisory Board. CARRIED UNANIMOUSLY
10.2 Beaverlodge Regional High School Scholarship.
Discussion was held regarding a Scholarship for students who have continually attended school from Kindergarten to Grade 9 in Wembley and who will be going on to post-secondary study directly after high school graduation.
MOTION # 2015-0085
Moved by Councillor Holler that the Town of Wembley offer a scholarship in the amount of $100.00 to each student that meets the criteria, for the Wembley scholarship award. CARRIED UNANIMOUSLY
Mayor Turnmire and Councillor Moncrieff will present the award this year on June 3, 2015.
10.3 Request for approval – Fathers' Day Weekend Soap Box Derby.
MOTION # 2015-0086
Moved by Councillor Jones to approve request to close 99 Ave. for Fathers' Day Soap Box Derby. CARRIED UNANIMOUSLY
10.4 County of Grande Prairie Information Session – April 22, 2015, accepted as information.
10.5 Peace Library System – Plan of Service Survey. Councillor Jones advised that this survey has been completed and submitted by the Library Board.
11. NEW BUSINESS
11.1 Letter was received from the Mayor of the City of Grande Prairie regarding Amalgamations. A motion was made by the City of Grande Prairie to start talks with surrounding municipalities. The Mayor and CAO will attend a meeting to obtain more information.
12. COUNCIL REPORTS
13. ROUND TABLE
Councillor Holler reminded council of the Volunteer Appreciation dinner being held on April 14, 2015
Councillor Holler advised that she passed her Assessment Review Board training courses.
Councillor Jones advised that the Parks and Recreation Easter Egg Hunt was a wonderful success.
Councillor Jones advised that discussions were held at the Library Board meeting about the Public Library becoming a problem being in the school due to vandalism and that the Library Board and Town Council will have to discuss other options for a new location in the future.
Councillor Moncrieff advised that he attended the State of the City address and that it was a good presentation and very interesting.
CAO Parker advised that Matt Howard passed his Water Treatment and Distribution exam. The Town now has three licensed water operators.
Mayor Turnmire asked CAO Parker to forward congratulations to Matt Howard on behalf of Council.
MOTION # 2015-0087
Moved by Councillor Johnson that the meeting be adjourned at 7:49 p.m.