Jul 13, 2015

Council Minutes - July 13, 2015


MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Wembley, in the Province of Alberta held in the Wembley Municipal Office this 13th day of July, 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office

this 13th day of July, 2015.

1. CALL-TO-ORDER    Mayor Turnmire called the meeting to order at 7:04 p.m.

Councillor Holler

Councillor Jones

Councillor Moncrieff

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

Regrets:    Councillor Robichaud

L.O.A:      Councillor Anaka

Absent:     Councillor Johnson

2. APPROVAL OF AGENDA

MOTION # 2015-0169

Moved by Councillor Moncrieff that the agenda be adopted as presented.                                                                                          CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

MOTION # 2015-0170

Moved by Councillor Holler that the minutes of the regular meeting held on June 22, 2015 be adopted as presented.

CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 Adel Carew – newterra

  • Adel Carew – Operations Manager Western Canada, opened his presentation with introduction of himself, his coworker and colleagues, Brian Brick and Paul Rea of Performance Vac & Tank Services.
  • Adel reviewed in detail the design, construction, set up and operations of the Potable Water Treatment Plants purchased by the Town.
  • Adel then presented and reviewed the similar type system that newterra offers for Wastewater Treatment.
  • Details of this presentation and the Potable Water Treatment Plant as well as the Wastewater Treatment System are attached.
  • Discussion was held regarding Performance Vac & Tank Services roll in the purchase of the system, outlining that they already have solid dealings with many oil field companies for the delivery of treated wastewater water for fracing.  The Towns options for Revenue generation through the resale of treated wastewater were discussed.

MOTION # 2015-0171

Moved by Councillor Moncrieff to take a ten minute recess starting at 8:10 p.m.                                                                               CARRIED UNANIMOUSLY

MOTION # 2015-0172

Moved by Councillor Moncrieff to reconvene the regular meeting of Council at 8:19 p.m.

CARRIED UNANIMOUSLY

  • Discussion was held regarding the presentation of the Potable Water Treatment Plants and the options for a Wastewater Treatment System.

MOTION # 2015-0173

Moved by Councillor Moncrieff that the Town of Wembley enter into further discussions with newterra and Performance Tank & Vac Services, to explore the options for a Wastewater Treatment System.

CARRIED UNANIMOUSLY

 

5. FINANCE

5.1       MOTION # 2015-0174

Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule "A", cheque number 20150599 – 20150686 in the amount of $148,791.79 be ratified.                             CARRIED UNANIMOUSLY

5.2       MOTION # 2015-0175

Moved by Councillor Moncrieff that the Revenue/Expense Statement and Monthly Statement be accepted as presented.

CARRIED UNANIMOUSLY

6.1 BY-LAWS

By-Law #690 – Subdivision and Development Appeal Board

  • CAO Parker advised that a minor housekeeping issue have been addressed with regards to the changing the number of members that sit on the board from three to five and changing the definition of who may sit on the board to read anyone that has an interest in the municipality.

MOTION #2015-0176

Moved by Councillor Moncrieff that By-law # 690 receive first reading.

CARRIED UNANIMOUSLY

MOTION # 2015-0177

Moved by Councillor Holler that By-law # 690 receive second reading.

CARRIED UNANIMOUSLY

MOTION # 2015-0178

Moved by Councillor Jones that By-law # 690 receive all three readings at this meeting.                                                        CARRIED UNANIMOUSLY

MOTION # 2015-0179

Moved by Councillor Moncrieff that By-law # 690 receive third and final reading.                                                                CARRIED UNANIMOUSLY

7.0 CAO REPORT

7.1 AUMA Convention – Sept 23rd to Sept. 25th, 2015

  • CAO Parker advised that rooms have been booked at the Delta Hotel.  CAO Parker has requested that any of the Council members that are attending please have details of their registration back to Administration by the end of July so that we can qualify for the early bird rate.

7.2 Fire contract negotiations with the County of Grande Prairie No. 1 were held on June 30, 2015.

  • CAO Parker advised that the current contract expires at the end of 2015 and new contract negotiations have started.

8.  REPORTS

MOTION # 2015-0180

Moved by Councillor Jones that the following reports be accepted as information.                                                                            CARRIED UNANIMOUSLY

8.1       Minutes of the Public Works Committee meeting held on July 7, 2015.

MOTION # 2015-0181

Moved by Councillor Moncrieff that the Public Works Forman make the necessary arrangements to go ahead with the removal of sediment and the cleaning of the reservoir.

CARRIED UNANIMOUSLY

Discussion was held regarding the flag poles.  CAO Parker advised that the poles have been received, and are on the work schedule.  Public Works staff are busy dealing with water and other issues.

8.2             Minutes of the FCSS Advisory Board Meeting held on June 18, 2015.

8.3             Draft minutes of the Northern Alberta Water and Wastewater Stakeholders Group held on June 12, 2015.

8.4       County Enforcement and Animal Control Services for the month of June 2015.

8.5       Draft minutes of the West Grande Prairie County Regional Landfill meeting held on June17, 2015.

  • CAO Parker advised that they are currently in contract negotiations.

8.6       Meetings of the GPREP Planning and Coordinating meeting held on June 18, 2015.

  • CAO Parker noted that she was Chair of this meeting and there was an in depth discussion regarding AEA system and that GPREP will make alerts for Municipalities.

8.7       Notes from the South Peach Physicians Attraction and Retention Committee held on June 17, 2015.

9. CORRESPONDENCE

9.1 Town of Beaverlodge re: Beaverlodge Health Complex Facility.

9.2 Terado Gas Storage Corp. – Notification of proposed Sweet Gas Pipeline – accepted as information.

9.3 Town of Slave Lake – Request for sponsorship.

  • Discussion regarding request.  Council will accept as information.

10. NEW BUSINESS

10.1 Combining the Water Committee into the Public Works Committee.

MOTION # 2015-0182

Moved by Councillor Jones that the Water Committee and the Public Works Committee be amalgamated to more effectively deal with ongoing water issues.

CARRIED UNANIMOUSLY

10.2 Subdivision and Development Appeal Board Training

  • CAO Parker advised that with the upcoming appeal she has been able to arrange an evening with Dave McRae from ISL Engineering to do Appeal Board Training.

MOTION # 2015-0183

Moved by Councillor Moncrieff to approve the Subdivision and Development Appeal Board Training, scheduled for July 15, 2015.

CARRIED UNANIMOUSLY

11. COUNCIL REPORTS

11.1     None

12. ROUND TABLE

  • CAO Parker advised that the asphalt equipment is all in now and demonstrations and training will be commencing July 14, 2015.
  • CAO Parker also advised Council of her holidays.
  • Administrative Assistant Tanya Lamouroux noted, on behalf of the Wembley AG Society that they had just had the Alberta Lacrosse Provincials over the past weekend and it was a great success bring in hundreds of people from all over the Province.
  • Councillor Moncrieff noted that the Canada Day Celebrations was very successful with a great turnout of people and the Fire Department is looking forward to making it an annual event.
  • Councillor Jones acknowledged the success of the work bee to clean up Sunset Park Gazebo.
  • Councillor Jones also noted that the Fire Department will be hosting a first annual New Year's Eve Ball at the Arena this year.
  • Mayor Turnmire noted that he and members from the Wembley Seniors Housing Committee attended the Points West Independent Living Open House.
  • Mayor Turnmire stated that the Canada Day celebration was a great success and kudo's to the Wembley Fire Department Volunteer Committee.
  • Mayor Turnmire stated that the AG Service Board Tour will be held on July 15 & 16, 2015.

 

13. ADJOURNMENT

MOTION # 2015-0184

Moved by Councillor Jones that the meeting be adjourned at 9:05 p.m.

CARRIED UNANIMOUSLY