Aug 24, 2015

Council Minutes - August 24, 2015


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office

this 24th day of August, 2015.


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office

this 24th day of August, 2015.

1. CALL-TO-ORDER 

Mayor Turnmire called the meeting to order at 7.01 p.m.

Councillor Holler

Councillor Jones

Councillor Moncrieff

Councillor Robichaud

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

Regrets:    Councillor Johnson

L.O.A:      Councillor Anaka

2. APPROVAL OF AGENDA

MOTION # 2015-0185

Moved by Councillor Holler that the agenda be adopted as presented.                                                                                                                                                    CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

MOTION # 2015-0186

Moved by Councillor Holler that the minutes of the regular meeting held on July 13, 2015 be adopted as presented.

CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 Emma Verbeeten – Museum

Emma Verbeeten, e-Learning & Education Programs Coordinator and Jewels Goff, Outreach/Education Programs Coordinator, from the Philip J. Currie Dinosaur Museum introduced themselves to council.

Unofficial Soft Opening schedule for September 3, 2015, from 4:00 – 10:00 p.m.  With free admission.  Grand Opening will be Sept 26, 2015.

Noting Hours of Operation as being:

April – End of October: Tues – Fri - 10:00 a.m. – 8:00 p.m.

Sat – Sun – 10:00 a.m. – 6:00 p.m.

Closed Mondays

November – March      Mon – Thurs – 10:00 a.m. – 6:00 p.m.

Friday – 10:00 a.m. – 8:00 p.m.

Sat – Sun - 10:00 a.m. – 6:00 p.m.

Admission:                  Adult - $14.00

Student/Child - $7.00

Senior/Military - $10.00

Under 2 – N/C

The museum will also be offering helicopter tours down to the bone bed,

$195.00/person/15 minute tour.  There is a Café and Theatre located at the museum and starting in October the museum will be offering birthday parties, lecture speakers and "Night at the Museum"

2. RCMP – 2nd Quarter Report

Sargent Carolyn Respet briefly reviewed the report noting that things are fairly Status Quo in Wembley, not much of an increase or decrease in stats.

Discussion was held regarding property crime in Wembley and how much of it goes unreported.  Sargent Respet stressed to council the need for communication and reporting of all incidents as it helps them catch criminals when they are able to put little pieces of information together to make a bigger picture.

Discussion was held regarding the idea of Wembley paying for an Enhanced Position for a member that would be focused here in Wembley.  Sargent Respet advised that the cost would be approximately $150,000.00 - $200,000.00 per year and currently there is a hold on any enhanced positions in the Province due to lack of officers to fill regular positions.  Sargent Respet advised that the Town could start the process by writing a letter of interest to K Division.

Sargent Respet advised that she has been promoted and will be transferring to Valleyview at the end of September 2015.

Sargent Respet also advised that the RCMP have a lot of recovered stolen property that they have no way of identifying so they would like to donate it all to Wembley, Hythe and Beaverlodge to either auction off and split the profit or utilize in the different Town departments.  CAO Parker will discuss with other CAO's as to what they would like to do.

5. FINANCE

5.1       MOTION # 2015-0187

Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule "A", cheque number 201500687 – 20150860 in the amount of $830,899.27 be ratified.                           CARRIED UNANIMOUSLY

5.2       MOTION # 2015-0188

Moved by Councillor Moncrieff that the Revenue/Expense Statement and Monthly Statement be accepted as presented.

CARRIED UNANIMOUSLY

6. BY-LAWS

None

7. CAO REPORT

7.1 Small Communities Fund grant application denied.

Councillor Holler asked if there are any other options for funding.  CAO Parker advised that there is still MSI money as well as Federal Gas Tax money that can be allocated.

7.2 Dino Ball – September 26, 2015.

Town of Wembley has purchased two tables (sixteen people).  All of Council has confirmed, with the exception of Councillor Robichaud.  Council agreed to offer the two extra tickets to the Fire Chief.

7.3 Water Reservoir cleaned out on August 19 & 20, 2015.

Divers cleaned out the reservoir removing approximately ½ an inch of sediment from the bottom and sides of the reservoir.  Approximately one foot of sediment was around the distribution line.  Divers also noted a rusted pipe.  They will be submitting a full report including video footage.

8.  REPORTS

MOTION # 2015-0189

Moved by Councillor Robichaud that the following reports be accepted as information.                                                        CARRIED UNANIMOUSLY

8.1       Notes from meeting with Performance Vac & Tank Services Ltd.

Mayor Turnmire noted that Performance Vac & Tank wanted to take all the information to their head office, so the Town of Wembley is waiting to hear from them before moving forward with the Sewage Treatment Plant.

8.2       Minutes of the Public Works Committee meeting held on August 19, 2015.

Mayor Turnmire noted that the County of Grande Prairie No.1 is proceeding with the paving of 112 Ave.

Mayor Turnmire advised that the Lagoons were de-sludged and they removed eighteen truckloads of sediment.  Councillor Holler questioned if the Lagoons could be deepened, Mayor Turnmire advised that yes they could be.

Mayor Turnmire noted "Kudos" to the Public Works Department for getting the new flag poles installed.

Mayor Turnmire advised that Public Works will be painting the crosswalks in the school zones before school starts.

CAO Parker will follow up with line painting on access roads.

Public Works will be starting prep work for the Water Treatment Plants in the next few weeks.

8.3       County Enforcement and Animal Control reports for the month of July.

 

9. CORRESPONDENCE

9.1 County of Grande Prairie No.1 – Subdivision & Rezoning Referral Notice re: NW and SW 21-71-8W6M.

Discussion was held regarding the proposed pipe yard and the public information meeting that was held on Thursday, August 20, 2015, by Tenaris, Devco and Chris Andersen.  Major concerns raised at the meeting were regarding increased train traffic, noise of the pipe yard, lights and the devaluing of land surrounding the proposed yard.

Councillor Jones advised that she was at the meeting and the developer addressed the issue of increased train traffic and said the volume of trains will not increase, and will remain on the same schedule they are currently on, there will just be an addition of approximately ten more cars.

CAO Parker noted that the Application says that the water source is to be a well.  CAO Parker recommends that the Town of Wembley question the well and whether or not it will draw from the same aquafer as the Town of Wembley.

Councillor Holler noted that she disagrees with the proposal as it is setting precedent for industrial zoning and what type of industry will be there in the future.  Councillor Holler believes that there is other available space in the County of Grande Prairie that is already zoned industrial and would be a better location.

Councillor Holler stated that she believes this zoning will inhibit growth to the West for the Town of Wembley.

Councillor Holler stated that she is not in favor of this zoning.

MOTION # 2015-0190

Moved by Councillor Holler that CAO Parker forward the concerns regarding, the aquafer, noise and the possible limitation of growth of the Town of Wembley to the West, to the County of Grande Prairie No.1.

CARRIED UNANIMOUSLY

9.2 AUMA Convention – Alberta Transportation and Alberta Environment and Parks meeting request inquiry.

CAO Parker advised that the Water for Life funding is through Alberta Transportation and it would be advantageous for council to meet with the Minister of Transportation and express the details of the Towns water situation.  Councillor Moncrieff agreed and will meet with Minister of Transportation.

9.3 Action on Smoking and Health

Discussion regarding current By-law # 600 regarding Town of Wembley smoking guidelines and whether or not it should be amended.

MOTION # 2015-0191

Moved by Councillor Moncrieff to accept the Model Smoking Bylaw for Alberta Municipalities as information at this time and to make no amendments to the current By-law #600.                        CARRIED UNANIMOUSLY

9.4 The Monarchist League of Canada re: Celebrations of the Queen's Reign.

MOTION # 2015-0192

Moved by Councillor Holler to accept as information only.

9.5 Wembley & District Arts Culture & Historical Society – Fall Supper and Membership Drive.

Discussion regarding Council buying a table.  Most expressed that they would already be attending the event at their own cost.

9.6       Alberta Smart City Alliance – Invitation, Survey and Events.

Councillor Holler advised that she would complete the survey and obtain more information.

MOTION # 2015-0193

Moved by Councillor to accept the Invitation, Survey and Events as information.

CARRIED UNANIMOUSLY

10. NEW BUSINESS

10.1 GPREP – Incident Command System training for Elected Officials

CAO Parker recommends that all Council should take this training so that Council clearly understand their role as an elected official in an emergency. On October 21, 2015, Beaverlodge, the following council will attend:

Mayor Turnmire

Councillor Jones

Councillor Holler

Councillor Moncrieff

Councillor Robichaud

Atco Electric franchise fee review.

MOTION # 2015-0194

Moved by Councillor Moncrieff to leave rates as they are for this year.

CARRIED UNANIMOUSLY

10.3 Muniware Training Sessions – October 28 & 29, 2015 in Calgary.

MOTION # 2015-0195

Moved by Councillor Jones that CAO Parker and Administrative Assistant Tanya Lamouroux attend the Muniware training in Calgary on October 28 & 29, 2015.

CARRIED UNANIMOUSLY

10.4 In camera re: Employment Contract.

Moved to final agenda item.

11. COUNCIL REPORTS

11.1

Councillor Holler advised that she attended the SPARK Meeting.  There will be a student tour on September 5, 2015.  Councillor Holler asked Administrative Assistant Tanya Lamouroux to obtain 20 bags from the Wembley Public Library as well as any other Wembley merchandise available as all the Municipalities will be putting together gift bags for the students.

Councillor Holler asked if arrangements could be made to have the SPARK link put onto our website.

12. ROUND TABLE

CAO Parker advised that there will be a ceremony for the late Ron Clark to add his name to the Fallen Hero's Wall on September 13 – 15, 2015.

CAO Parker advised that Christina Ketchum has returned to work.

CAO Parker noted that the Hoedown for the House and the Fireman's Challenge are both on September 19, 2015.

CAO Parker noted that the Hoedown for the House has asked if it would be possible for them to offer wagon rides.  CAO Parker advised that Christina and Aaron are looking into whether or not the option is feasible.

CAO Parker commented that the Staff potluck at Aaron's was a great success and a lot of fun.

Councillor Jones extended Thank you to Aaron for hosting potluck.

Councillor Jones mentioned Fireman's Challenge on Sept 19, 2015.

Councillor Holler extended Thank you to Aaron for hosting potluck.

Councillor Holler noted that there is an emergency alert on the Sexsmith website that would be worth looking at.

Mayor Turnmire advised that he will not be available to drive the float or do the opening speech for the Demolition Derby on September 12, 2015 and requested that Deputy Mayor Moncrieff take his place.  Deputy Mayor Moncrieff agreed.

Mayor Turnmire advised that on August 15 & 16, 2015 he attended the AG Services Tour.

Mayor Turnmire advised that he attended a senior's housing meeting on July 30, 2015 with two representatives from the Silver and Gold Center and Lionel Jones.

Mayor Turnmire noted that the AUMA Convention package is a good thing to go through for anyone attending the conference.

Mayor Turnmire advised that he has been getting requests for signs regarding use of engine retarder brakes on TWSP 712 and the Pipestone road.

MOTION # 2015-0196

Moved by Councillor Moncrieff to take a five minute recess before going in camera.

CARRIED UNANIMOUSLY

MOTION # 2015-0197

Moved by Councillor Moncrieff to come out of recess.

CARRIED UNANIMOUSLY

MOTION # 2015-0198

Moved by Councillor Jones to move to in camera.

CARRIED UNANIMOUSLY

Discussion was held regarding personnel.

MOTION # 2015-0199

Moved by Councillor Moncrieff to move out of camera.

CARRIED UNANIMOUSLY

MOTION # 2015-0200

Moved by Councillor Moncrieff to renegotiate the water operator wage, with an

increase of $2.00/hour.

CARRIED UNANIMOUSLY

13. ADJOURNMENT

MOTION # 2015-0201

Moved by Councillor Jones that the meeting be adjourned at 9:15 p.m.

CARRIED UNANIMOUSLY