Sep 28, 2015

Council Minutes - September 28, 2015


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office                                                                                                                                             

this 28th day of September, 2015.

MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office

this 28th day of September, 2015.

1. CALL-TO-ORDER   Mayor Turnmire called the meeting to order at 6:55 p.m.

Councillor Holler

Councillor Jones

Councillor Moncrieff

Councillor Johnson

Councillor Anaka

Councillor Robichaud

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

2. APPROVAL OF AGENDA

MOTION # 2015-0218

Moved by Councillor Robichaud that the agenda be adopted with the additions of 7.3 – Service Integration Meeting, 7.4 – Newterra Update and 10.1 – Agenda Items for Intermunicipal Meeting.                        CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

MOTION # 2015-0219

Moved by Councillor Holler that the minutes of the regular meeting held on September 14, 2015 be adopted with change to 3.1, date of SPARK Meeting being October 15, 2015.                                           CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 Chris Warkentin:

  • Mr. Warkentin started off by thanking Council for the opportunity to talk with them and congratulating the Town and Council on the successful opening of the museum.
  • Mr. Warkentin updated Council on the Building Canada Fund noting that it is alive and well and he expects to see more about notification of receipt of applications and project funding after the election.  CAO Parker noted that Wembley's application for funding in the amount of approximately 1.25 million dollars for upgrades to our water treatment plant as well as residential meters was not approved.  Mr. Warkentin assured Council that he would look into the rational of why the application was denied as water issues are supposed to be priority, and based on our water situation he will find out what the reasoning was.  Mr. Warkentin asked CAO Parker to provide his office with a break down on numbers with regards to the cost of meters and upgrades as well as numbers on the costs incurred for hauling water over the last 5 months.
  • Mr. Warkentin updated Council with some of his campaign promises.  The first one being, not to promise too much.  One of their goals is to balance the budget and sustain small and steady growth, noting that they are budgeting based on the thinking that oil and gas prices are going to stay low.
  • Mr. Warkentin also noted that they have committed to reducing small business tax and payroll tax, noting that Government recognizes that during the recession of 2008 it was small businesses that carried the economy through.
  • Mayor Turnmire asked Mr. Warkentin about the Red Tape Reduction Committee.  Discussion was held regarding the One for One rule and as a rule or regulation is implemented one that no longer applies must be removed there for causing the review of regulations and reducing the reporting for small businesses.
  • Brief discussion was held regard the TFW Program and Councillor Moncrieff requested clarification as to why the information gets processed outside of Canada.  Mr. Warkentin explained that due to "red tape" it is easier for the Embassy or Country of the workers origin to process such things as criminal records checks.
  • There was brief discussion regarding funding for senior housing and Mr. Warkentin noted that the Government recognizes the need for such funding and works with CMHC on a federal level, one example of this being the new facility that has been approved in Clairmont.
  • Mr. Warkentin closed by again thanking Council for their time and noting that there is a Forum on October 8, 2015 at 5:30 at GPRC.

4.2 MLA Wayne Drysdale:

  • Mr. Drysdale opened by thanking Council, noting that he appreciates the opportunity to meet with them.
  • Mr. Drysdale noted his new rolls in Government since the election stating that he is WIP for the PC Caucus and Critic for the Agricultural and Forestry Ministry.
  • Mr. Drysdale noted that new Government has a lot to learn as they all settle into their new positions and anticipate that the many of the uncertainties that Albertans are feeling fight now will receive clarification after the announcement of the budget on October 26, 2015.  Mr. Drysdale noted that the economy is not all the fault of the Government and is directly related to the price of oil.
  • Mr. Drysdale stated that he is still advocating for the Beaverlodge Health Care Facility, pipelines to move oil and gas to the coast and for Albertans jobs.
  • CAO Parker updated Mr. Drysdale on the meeting with the Minister of Transportation at the AUMA Conference noting that the Minister is aware of the urgency of our water situation and stated that we are a priority with regards to the Water for Life Program.

5. FINANCE

5.1       Accounts Payable

MOTION # 2015-0220

Moved by Councillor Johnson that the accounts payable, as identified in Schedule "A", cheque number 20150949 – 20150996 in the amount of $87,757.00 be ratified.                                           CARRIED UNANIMOUSLY

6. BY-LAWS

None

7. CAO REPORT

7.1 AUMA Conference

  • CAO Parker advised that she attended the AUMA Convention in Calgary from September 22, 2015 – September 25, 2015.  Information was attained and shared regarding the following:
  • Announcement of the return of the STEP Program in 2016, allowing departments of Municipalities to hire students.
  • MSI Funding will carry on in 2017 with the amount staying the same.
  • Provincial Budget will be released on October 26, 2015.
  • Minister of Municipal Affairs announced that there will be changes made to the MGA for 2017.
  • AUMA Convention locations have been set for the next 3 years:
  1. 2016 – Edmonton – October 5 – 7, 2015.
  2. 2017 – Calgary
  3. 2018 – Red Deer

7.2 Meeting with Minister of Transportation

  • CAO Parker advised that she and Councillor Moncrieff had the opportunity to meet with the Minister of Transportation along with Mike Yakemchuk, who sat on the feasibility study committee for the Water for Life Program.  CAO Parker stated that she and Councillor Moncrieff are confident that the people in the Ministry are aware of the urgency of the water situation if Wembley and although they are unable to make any promises prior to the release of the budget they indicated that Wembley's situation is a priority.
  • CAO Parker will send a letter of recap to the Minister again thanking him for taking the time to meet.

7.3 Service Integration Meeting

  • Possible meeting dates to be submitted:
  • November 2,10, 16, 17, 24, 30, 2015

7.4 Newterra – Update

  • CAO Parker advised that Public Works Foreman Aaron Halwa did visit the Newterra Plant to see the Water Treatment Plant Containers in production.  They are approximately 80% complete and Aaron made one change to the container, being the addition of diamond plating to the side walls of the container.  The additional cost would be $13,920.00.

MOTION # 2015-0221

  • Moved by Councillor Moncrieff that the change order from Newterra in the amount of $13, 920.00 for the addition of diamond plating to the side container walls be approved.                                      CARRIED UNANIMOUSLY
  • CAO Parker also advised that she received an email from Aaron, advising that the hydrovacing to expose the existing lines at the Water Treatment Plant is scheduled to start Tuesday September 29, 2015.  Aaron also advised that he will be directionally drilling a new 4" line from Well #4 shack to Water Treatment Plant, 235 meters at a cost of $58.50/meter, pipe is approximately $5000.00 and the reel of pipe is $3.95/ft. for a 1312 foot roll.  Aaron noted that the new hoe will be here on Wednesday and they will be using it to do all the work.

8.  REPORTS

MOTION # 2015-0222

Moved by Councillor Jones that the following reports be accepted as information.                                                                            CARRIED UNANIMOUSLY

8.1       Minutes of the Community Futures Meeting held on July 2, 2015.

9. CORRESPONDENCE

9.1 GPREP – Large Scale Exercise

  • CAO Parker asked Council to please RSVP to the original email if they plan on attending.

9.2 Wapiti Off-Road Association – this information is being forwarded to Parks and Recreation for a recommendation, Council accepts as information.

10. NEW BUSINESS

10.1 Agenda Items for Intermunicipal Meeting

  • CAO Parker asked if any Council Members have any items for the agenda if they could please forward them to her ASAP.

11. COUNCIL REPORTS

11.1     Councillor Jones noted that she will give her verbal report regarding the AUMA Convention at the next Council meeting.

12. ROUND TABLE

Councillor Moncrieff gave a brief update on the AUMA Convention noting that he was very intrigued by some Tourism facts and information that he collected:

Tourism is the 4th largest industry in Canada, 1 in 10 jobs worldwide are in tourism.

People are looking for memorable, interactive experiences.

Studies suggest that one needs four times the entertainment verses the travel.  For example if a person travels two hours there should be eight hours of entertainment or things to do.

There are Tourism starter packages available from AUMA.

Councillor Moncrieff also noted that the University of Alberta has started an Intern Program for students.  It is a cost sharing programing with the University of Alberta and the participating Municipality splitting a $25.00/ hr. salary 50/50.

Councillor Holler reminded Council of the upcoming dinner for WDACHS and that they are still looking for silent auction items.

Councillor Holler also noted that she helped plant sixteen trees for the Agricultural Society of Saturday September 24, 2015.

Councillor Jones noted that the Fireman's challenge was very successful and the Dino Ball was a great time as usual.

Councillor Johnson advised that the Fireman's Challenge was a great success as was the dinner and dance that followed, and that the Dino Ball was a great time.

CAO Parker noted the she and Administrative Assistant Tanya Lamouroux will be attending a workshop regarding the Employee Pension Plan on Tuesday September 29, 2015, and that on Wednesday September 30, 2015 she will be participating in the GPREP large exercise where they will be doing a mock evacuation of Hythe.

CAO Parker noted that for the next AUMA Conventions she will be booking hotels early and will be trying to get ones located closer to the Convention Center.

CAO Parker advised that the Town of Wembley enrolled in an Employee benefit plan offered by ATB at no cost to the employer, thus providing employees with banking benefits, such as lower rates and fees.

Mayor Turnmire advised that he attended a session with the Royalty Review Board.

Mayor Turnmire attended the Town Hall Meeting regarding the proposed pipe yard.  Good attendance and informative.

Mayor Turnmire noted that he attended the Fireman's Challenge and it was a great event with a good turnout.

Mayor Turnmire noted that he attended the Ronald McDonald event and it was a great event as always.

Mayor Turnmire advised that he attended both the day ceremony at the Museum and the Dino Ball that evening, both events were great and well attended.

13. ADJOURNMENT

MOTION # 2015-0223

Moved by Councillor Johnson that the meeting be adjourned at 8:37 p.m.

CARRIED UNANIMOUSLY