Oct 20, 2015

COUNCIL MINUTES - OCTOBER 13, 2015


MINUTES OF THE REGULAR MEETING OF COUNCIL

of the Town of Wembley, in the Province of Alberta

held in the Wembley Municipal Office

this 13th day of October, 2015.


 

1. CALL-TO-ORDER Mayor Turnmire called the meeting to order at 7:24 p.m.

Councillor Holler

Councillor Jones

Councillor Johnson

Councillor Anaka

Councillor Robichaud

CAO Lori Parker

Administrative Assistant Tanya Lamouroux

Regrets: Councillor Moncrieff

2. APPROVAL OF AGENDA

MOTION # 2015-0228

Moved by Councillor Jones that the agenda be adopted as presented. CARRIED UNANIMOUSLY

3. ADOPTION OF MINUTES

MOTION # 2015-0229

Moved by Councillor Robichaud that the minutes of the regular meeting held on September 28, 2015 be adopted as presented.

CARRIED UNANIMOUSLY

4. DELEGATIONS

4.1 Stu Remple – County of Grande Prairie No. 1 – Enforcement Services

  • Discussion was held regarding the Enhanced Policing Program, currently there are forty five contracts in the Province of Alberta. The County of Grande Prairie No.1 currently employs four Enhanced Officers which work directly for the County and are managed in house. Currently the contracts for these positions are in effect until 2018 and at this time there is no guarantee from the Province that the contracts will be renewed. The total cost to the Municipality for an Enhanced Position is $155,000.00 per year and that includes, wages – eight hours a day, five days a week, training, uniform and vehicle. Stu Remple also noted that without having the infrastructure to house the officer they would be dispatched out of the nearest detachment and would basically end up in general rotation.
  • Due to a province wide moratorium the Enhanced Position through K Division has been postponed short term. Stu Remple assured Council that once the program becomes available he will contact the CAO.
  • Stu Remple noted that Grande Prairie has been named the fifth largest city in Alberta with a noted 22% growth since 2011with 11% growth in the County of Grande Prairie No. 1. Crime and petty theft (under $5000.00) is on the rise. RCMP are stretched thin and enforcement is not legislated to do criminal code.
  • Stu Remple noted that Municipalities under five thousand population do not pay for policing, therefor have little say in what is done. Grande Prairie for example pays for 90% of their policing with 10% being paid for by the Federal Government, therefore Grande Prairie controls what the RCMP police.
  • Discussion was held regarding other community policing options, such as, Level 1 Peace Officer – equivalent to a Provincial Sheriff, can enforce traffic, and bylaw but no criminal code. Level 2 Peace Officer, can enforce bylaw but no traffic or criminal code. Municipalities also have the ability to hire a Bylaw Enforcement Officer under the Municipal Government Act who would report directly to Council and the CAO.
  • Discussion was held regarding Community Policing Programs such as the COP Program, Rural Crime Watch, Range Patrol and Neighborhood Watch. These are all programs that are information sharing with the RCMP via email, phone, text or social media. Volunteers are used to watch and report to the RCMP. The struggle with these programs is finding volunteers.
  • Councillor Johnson stated that it is important to note that Council is in no way saying that the RCMP or Enforcement are not doing their jobs and that Council recognizes the strain on Policing Services and wants to explore their options to see what or how the Town can contribute to helping with the increase in criminal activity.
  • Stu Remple thanked Council for the opportunity to meet with them and excused himself at 7:50 p.m.

4.2 Fire Chief Joe Bruyere – Wembley Fire Department

  • Fire Chief Joe Bruyere and Deputy Chief Adam Albright presented to Council with regards to issues that the Fire Department is having with the Rescue Unit as well as the Town Pump Truck.
  • As per a quote provided Fire Chief Bruyere estimates that the Rescue Unit is going to need approximately $30,000.00 in repairs in order for the department to keep using it as a front line vehicle.
  • The other issue at hand is the Town Pump Truck, it is two years away from needing to be brought up to the 2009 safety code standards in order to keep using it as a front line truck. Both these units are essential to the Fire Department.
  • Fire Chief Bruyere stated that the Town has three different options:
  • Option One: Purchase a new Rescue Unit for approximately $300,000.00 as well as a new Pump Truck for approximately $600,000.00 - $900,000.00.
  • Option Two: Purchase one unit that is a Pump Truck as well as a Rescue Unit, combined, for approximately $800,000.00 - $900,000.00. This option would reduce costs by only having one unit to maintain.
  • Option Three: Purchase a seventy five foot Ladder Truck that would also serve as a Pump Truck and a Rescue Unit. The cost of this unit could be approximately $1,000,000.00, but Fire Chief Bruyere advised that there would be grants available, for approximately $500,000.00 for this purchase as well as the opportunity to approach the County to include partnering with them in the purchase of this unit into our current contract with them. The opportunity to also ask for letters of support in the grant writing process from other surrounding municipalities as this truck would benefit them as well.
  • Fire Chief Bruyere advised that it is approximately a year and a half build time on these trucks, therefore the Fire Department and Council need to decide which route they would like to go.
  • The intention in the interim is, to modify the current Town Pump Truck to work as the Rescue Unit also.
  • CAO Parker suggested that before the next Council meeting that maybe the Department could arrange to take Council on a quick tour of the Fire Hall so that Council knows what units are being spoken about, so they can make a clear decision.
  • Mayor and Council agreed that Fire Chief Bruyere should get more information on the Ladder Truck option because they feel that would be the best long term investment. Fire Chief Bruyere noted that the life of an Emergency Responder truck is fifteen years on the front line and another ten years after that as a secondary responder.
  • Fire Chief Bruyere and Deputy Fire Chief Albright excused themselves at 8:28 p.m.
  • A brief discussion was held regarding a date to tour the Fire Hall and Council agreed on October 20, 2015 at 7:00 p. m.

5 FINANCE

5.1 Accounts Payable

MOTION # 2015-0230

Moved by Councillor Johnson that the accounts payable, as identified in Schedule "A", cheque number 20150996 – 20151043 in the amount of $135,275.00 be ratified. CARRIED UNANIMOUSLY

5.2 Revenue and Expense Statement and Monthly Statement

MOTION # 2015-0231

Moved by Councillor Anaka that the Revenue and Expense Statement and the Monthly Statement be accepted as presented.

CARRIED UNANIMOUSLY

6. BY-LAWS

None

7. CAO REPORT

None

8. REPORTS

MOTION # 2015-0232

Moved by Councillor Robichaud that the following reports be accepted as information. CARRIED UNANIMOUSLY

8.1 Minutes of the Public Works Meeting held on October 7, 2015.

  • Councillor Johnson advised that at this time the Fire Department will not be moving forward with the proposed stocking of the fish pond.
  • Councillor Jones advised that she supports the need for another Public Works employee to help with all the Parks and Recreation requirements. CAO Parker advised that she recommends a student employee for this position.
  • Councillor Jones also noted that a review and clarification of the Parks and Recreation Directors job description, rolls and responsibilities should be looked at.
  • Snow Removal at the Museum has been clarified. The Town will be responsible for 112 Ave and the Museum has hired a contractor for the parking lot.
  • Mayor Turnmire noted that the digging work is underway for the Portable Water Treatment Plants.
  • Discussion was held regarding getting the engineered drawings from Focus for the water lines to the Museum. CAO Parker advised that Focus has sent the drawings to Edmonton to be engineer stamped and that she will be following up as to where they are at with them.

8.2 Minutes of the Grande Spirit Foundation Management Committee Meeting held on August 28, 2015.

8.3 Minutes of the Regional Landfill meeting held on September 16, 2015.

  • CAO Parker advised that they are working on the budget and cost for 2016 will be increasing.

8.4 Peace Library System Board Highlights from the meeting held on September 19, 2015.

8.5 County Enforcement and Animal control reports for the month of September.

8.6 Minutes of the regular meeting of Parks and Recreation Committee held on September 30, 2015.

  • Councillor Holler questioned if there would be a larger outdoor rink available this year as she has had some senior men expressing interest. Councillor Jones advised that this year the same rink as last year will be put up and maintained as there is no money in the 2015 budget for anything bigger.

8.7 Minutes of the FCSS Advisory Board meeting held on September 16, 2015.

  • Mayor Turnmire questioned why the meeting was being held at a board members house as mandate states they must be held in Council Chambers because they are open to the public. Councillor Holler advised that it was a one-time special dinner meeting.

9. CORRESPONDENCE

None

10. NEW BUSINESS

None

11. COUNCIL REPORTS

None

12. ROUND TABLE

CAO Parker

  • Brief Discussion was held regarding the upcoming staff Christmas Party. Council wants to support the Snow Flake Gala again this year on December 5, 2015.
  • CAO Parker also noted that the going away CAO luncheon for Chris Parker originally scheduled for September 14, 2015 has been cancelled and will be rescheduled.

Councillor Johnson

  • Brief discussion was held regarding the mud bog events hosted in Wembley this past summer and safety issues concerning these events. Councillor Johnson suggests that a meeting be held with Council and the event organizers to discuss future events. CAO Parker advised that Parks and Recreation Director, Christina Ketchum, will meet with the event's organizers first to discuss concerns and then Christina will bring the information and responses to Council.

Councillor Holler

  • Wembley and District Arts Culture and Heritage group is providing tickets to Council for the Fall Supper to thank Council for their continued support.

Mayor Turnmire

  • Advised Council that he attended the EOC exercise at the County. Service Building and it was a very informative event.
  • Attended the farewell for CAO Chris Parker, October 9, 2015.
  • Attended the Intermunicipal meeting in Beaverlodge of October 7, 2015. Wembley will be hosting the next meeting. Stressed the importance of all of Council attending.
  • Advised that Holly Sorgen from Community Futures will be doing a needs assessment for Senior Housing including Wembley. She will be working with Evelyn Grams and Ron Lockrem.
  • Water North Coalition meeting will be October 22, 2015.
  • Advised that the Service Integration meeting will be for Mayors and CAO's only.

13. ADJOURNMENT

MOTION # 2015-0233

Moved by Councillor Anaka that the meeting be adjourned at 9:08 p.m.

CARRIED UNANIMOUSLY

 

Mayor – Chris Turnmire CAO – Lori Parker