Dec 29, 2015

Council Minutes - November 23, 2015


MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 23rd day of November, 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 23rd day of November, 2015.

1. CALL-TO-ORDER

Mayor Turnmire called the meeting to order at 6:55 p.m.
Councillor Holler
Councillor Jones
Councillor Moncrieff
Councillor Johnson
Councillor Anaka
Councillor Robichaud
CAO Lori Parker
Administrative Assistant Tanya Lamouroux

2. APPROVAL OF AGENDA

MOTION # 2015-0258
Moved by Councillor Moncrieff that the agenda be adopted with the addition of 10.0 – Museum request. CARRIED UNANIMOUSLY


3. ADOPTION OF MINUTES
MOTION # 2015-0259 

Moved by Councillor Johnson that the minutes of the regular meeting held November 9, 2015 be adopted with the amendment to Councillor Moncrieff's absent from last meeting being changed to regrets.

CARRIED UNANIMOUSLY


4. DELEGATIONS


4.1 Mighty Peace Watershed Alliance
• Chris Thiessen and Cathy Newhook thanked Council for the opportunity to speak with them and explain the purpose and goals of the Mighty Peace Watershed Alliance.
• Chris explained that the Mighty Peace Watershed Alliance is a Multi Stakeholder Group, established in 2011 and governed by a consensus board consisting of 21 positions. There are currently four open positions on the board.
• Chris and Cathy explained that the Alliance works to collect data on the current condition of the Mighty Peace Watershed, educate the public, and develop and promote best management practices to maintain and save the Wetlands, ground water, and aquafers. Recently they have developed a State of the Watershed Summary Report, highlighting details and conditions of the Mighty Peace Watershed Area.
• Working groups are currently being established and will meet monthly starting in December 2015 for four months, consisting of stakeholders with technical expertise and vested interest in the Watershed. These groups will be reviewing such issues as consumptive use, quality and quantity, environmental impacts of industry, such as hydraulic fracturing, and wetland loss.
• This information, data and expertise from these working groups will then be collaborated and written into a management plan that will be submitted to the Provincial Government with the hope of support in the way of funding or policy.
• Mighty Peace Watershed Alliance is looking for participation from Municipalities and other corporations or associations by way of membership, sponsorship, monetary contributions or technical expertise.
• Chris and Kathy thanked Council for their time and attention.
• Brief discussion amongst Council regarding support of this Alliance. Council directed administration to follow up with membership rates and what else is required and bring details back to Council at next meeting. Councillor Johnson expressed interest in participating in the working group that will be looking at the impacts of hydraulic fracturing.

5. FINANCE


5.1 Accounts Payable
MOTION # 2015-0260
Moved by Councillor Moncrieff that the accounts payable, as identified in Schedule "A", cheque number 20151146 – 20151206 in the amount of $119,374.44 be ratified. CARRIED UNANIMOUSLY

6. PUBLIC HEARING


6.1 Bylaw 603(AA)
MOTION # 2015-0261
Moved by Councillor Johnson that a Public Hearing be held to hear comments regarding Bylaw 603(AA) – Town of Wembley Land Use Bylaw.
CARRIED UNANIMOUSLY

Mayor Turnmire called the Public Hearing to order at 8:00 p.m.
• CAO Parker briefed council on the application received for a Development Permit for row housing in an R3 District.
• CAO Parker noted that the side yard and height provisions of the bylaw were more set for apartment buildings and did not accommodate the row housing.
• CAO Parker advised that first reading of the bylaw was done at the last council meeting held on November 9, 2015. The amendment to the bylaw was advertised in the Daily Herald Tribune and no objections were received.
• There was no one at the public hearing speaking for or against or commenting on the amended provision to the Land Use Bylaw.

MOTION # 2015-0262
Moved by Councillor Holler that the Public Hearing be closed.
CARRIED UNANIMOUSLY


7. BY-LAWS


7.1 Bylaw 603(AA)
MOTION # 2015-0263
Moved by Councillor Moncrieff that By-Law 603(AA) receive second reading. CARRIED UNANIMOUSLY


7.2 MOTION # 2015-0264
Moved by Councillor Moncrieff that By-Law 603(AA) receive third and final reading. CARRIED UNANIMOUSLY

8. CAO REPORT


8.1 Growing the North Conference 2016 – February 17 – 18 – Evergreen Park.
• CAO Parker advised that the fee to attend is $249.00 plus GST. Mayor Turnmire, Councillor Holler and Councillor Moncrieff confirmed that they will be attending the Conference.
8.2 Wapiti River Management Plan.
• CAO Parker handed out copies of the terms of reference and advised that there will be an online survey upcoming and she will forward the email to Council if they wish to participate in the survey.
8.3 Newterra Water Treatment System update.
• CAO Parker advised that the treatment plants will be delivered on Thursday around noon.
8.4 Generator purchase for Water Treatment Plant
• Brief discussion was held regarding the purchase of a generator for the Water Treatment Plant using funds from the general reserve.


MOTION # 2015-0265
Moved by Councillor Johnson that Public Works Foreman Aaron Halwa participate in the Ritchie Brothers Auction to purchase a generator for the Water Treatment Plants and to expend a maximum of $20,000.00. Councillor Moncrieff made a friendly amendment to the motion to change amount to $25,000.00.
CARRIED UNANIMOUSLY

9. REPORTS

MOTION # 2015-0266
Moved by Councillor Johnson that the following reports be accepted as information. CARRIED UNANIMOUSLY

9.1 Minutes of the Parks and Recreation Committee meeting held on November 16, 2015.
• Discussion regarding parking lot at Arena. CAO Parker advised that she will initiate and mediate talks with all concerned parties as to most efficient way to manage parking for all events.
• Discussion regarding the allocation of funds from the Parks Reserve fund to be expended on the items listed as per the minutes of the November 16, 2015 Parks and Recreation meeting.

MOTION # 2015-0267
Moved by Councillor Moncrieff to approve funding allocations to expend the money from the Parks Reserve to the project list from the minutes of the Parks and Recreation Committee meeting held on November 16, 2015, based on acquiring matching grants. CARRIED UNANIMOUSLY

• Council accepted the proposed budget as information and moved it to budget deliberations.

9.2 Minutes of the GPREP Planning and Coordinating meeting held on September 17, 2015.
• CAO Parker advised she was away for this meeting.
9.3 Minutes of the GPREP Emergency Management Committee meeting held on September 17, 2015.
9.4 Draft Minutes of the Northern Alberta Water & Wastewater Stakeholders Group held on October 22, 2015.
9.5 Minutes of the Community Futures Grande Prairie & Region meeting held on September 10, 2015.
9.6 Minutes of the FCSS Advisory Board meeting held on November 18, 2015.
• Councillor Holler noted that there has been excellent attendance for the Rhymes Alive program.

10. CORRESPONDENCE
10.1 Mayor Turnmire received an email from George Jacob of the Phillip J. Currie Dinosaur Museum regarding a few different issues:
• Discussion was held regarding the water situation at the museum, as they are not currently using enough water it is affecting the free chlorine levels. Public works has had the Museum keep a tap running slowly in order to keep the free chlorine levels from fluctuating. Administration is working on a credit for the account to compensate for the water consumption.
• Discussion was held regarding a request for lighting and signage at the entrance to 112 Avenue. Development Officer Lori Parker advised that those expenses would be that of the developer and proper permits would need to be applied for through the town office.
• Discussion was held regarding a request for a sign to the bone bed at the corner of 97 Street and 101 Avenue. Council has no objection and administration advised that the cost would be the responsibility of the Museum and it would be installed by the Public Works Department.

11. NEW BUSINESS


MOTION # 2015-0268
Moved by Councillor Robichaud that Council take a five minute recess.
CARRIED UNANIMOUSLY


MOTION # 2015-0269
Moved by Councillor Jones to come out of recess.
CARRIED UNANIMOUSLY


MOTION # 2015-0270
Moved by Councillor Johnson to move to In Camera.
CARRIED UNANIMOUSLY

Discussions in camera were in regards to employee remuneration, employee benefits, full time Fire Chief, and Fire Service Negotiations for 2016.

MOTION # 2015-0271
Moved by Councillor Moncrieff to come out of camera.
CARRIED UNANIMOUSLY


11.1 Fire Agreement Negotiations

MOTION # 2015-0272
Moved by Councillor Anaka that the Fire Chief be offered a full time one year term position effective January 1, 2016 and that remuneration be set as identified in Schedule "A" CARRIED UNANIMOUSLY

11.2 Employee Remuneration and Benefits

MOTION # 2015-0273
Moved by Councillor Johnson that effective January 1, 2016 the employer contribution rate (excluding long term disability) for benefits to all qualifying employees shall be 100%. CARRIED UNANIMOUSLY

MOTION # 2015-0274
Moved by Councillor Anaka that effective January 1, 2016 employee remuneration shall be set as identified in Schedule "A".
CARRIED UNANIMOUSLY

11.3 CAO Evaluation

CAO Parker vacated the Council chambers so that Council could prepare the 2015 CAO Evaluation and discuss remuneration for 2016.
MOTION # 2015-0275
Moved by Councillor Anaka that the CAO's salary be increased as identified in Schedule "A". CARRIED UNANIMOUSLY

12. COUNCIL REPORTS
None

13. ROUND TABLE
• Councillor Jones – noted that the family dance hosted by Parks and Recreation on November 13, 2015 was a success. Kids had a lot of fun!
• Councillor Anaka apologized for missing the previous meeting.
• CAO Parker advised that the Town is accepting donations for the food bank.
• CAO Parker noted that with the help of the Wembley Fire Department and the Wembley United Church she has organized a Coats for Kids Program. Donations of gently used winter gear can be made and there will be two Saturdays in December where residents can come to the Fire Hall and pick out items at no charge.

14. ADJOURNMENT


MOTION # 2015-0276
Moved by Councillor Moncrieff that the meeting be adjourned at 10:30 p.m.
CARRIED UNANIMOUSLY